Meeting and Conference Room Digital Signage
Eliminate No-Shows and Optimize Meeting Rooms with Digital Signage for Microsoft
Benefits
- Show room availability and meeting details directly outside each room
- Sync automatically with Microsoft Exchange, Microsoft 365, and Teams calendars
- Reduce wasted space, missed meetings, and booking confusion
Digital Conference Room Signage
For Microsoft Exchange and Microsoft 365
Book, confirm, extend, and end meetings directly on interactive screens outside meeting rooms. With the digital conference room signage, you can create instant meetings that are automatically synchronized with the Exchange Server. The intuitive interface ensures easy room booking and optimizes your internal resource utilization. The meeting room digital signage syncs with your calendar data and eliminates double bookings.
How Our Meeting and Conference Room Digital Signage Works
Our meeting and conference room digital signage solutions make it even easier to find and book workspaces. It’s as simple as:
- Use the interactive, color-coded floor plan map to identify available rooms
- Select the room you want to use
- Book a meeting (or extend an existing one) directly from the digital screen
- Once complete, the booking will automatically sync with existing applications, including Outlook®, Microsoft 365, and Exchange, among others
- Optional: Secure confirmation via RFID
Integration with Microsoft 365 and Outlook
Resource Central is 100% Microsoft-native and automatically syncs with Outlook® and Exchange to show bookings and meetings within employees’ native calendaring and email tools. Moreover, Resource Central also works with Teams, Microsoft 365, and other existing Microsoft solutions, ensuring real-time accuracy and reliability across employees’ daily tools.
Plus, you can book meetings and workspaces in Outlook and in Resource Central, which offers an advantage to companies with an existing Microsoft setup. You can add a room calendar in Outlook to make bookings faster and smarter.
Digital meeting and conference room sign solution
For Microsoft Exchange and Microsoft 365
Digital Sign Client is a digital room sign solution for managing conference and meeting rooms. Book meetings directly on the sign outside of the conference rooms or in your standard Outlook® environment.
Digital Sign Client ensures that the information on the sign is up-to-date, improving internal and external communication. At the same time, our digital conference room signage can improve your brand recognition. Our software supports iOS, Android and Windows, allowing you a free choice of hardware to match your existing interior design.
Benefits of digital signage for meeting and conference rooms
Digital room signs with customizable design
Bring your brand to life and engage visitors and staff with dynamic content, customized designs, and branding.
Branding Customization: Digital signage can be customized to match the branding and aesthetics of the meeting room or the organization, ensuring branding consistency and seamless messaging across different spaces.
- Customize screens with brand colors, logos and corporate design elements
- Adjust screens with custom layouts to enhance content and emphasize branding
- Use the template editor to make easy and quick changes to support important messages or seasonal events
Dynamic Content: Display dynamic content, such as event schedules, meeting agendas, room availability, video, and company announcements. This ensures that information is always up-to-date and relevant. Some screens can include interactive information for wayfinding and floor plans, and they all integrate with the meeting room booking system for Microsoft 365 for up-to-date room availability.
Drive communication, collaboration, and speed
Digital meeting room displays can help communicate important messages to meeting attendees and thus help streamline communication and keep everyone informed. It also tends to attract more attention compared to static signage.
Enhanced communication: Digital meeting room displays can help drive stronger internal communication by delivering important messages to meeting attendees with attention-grabbing visuals. This can help streamline communications and keep everyone informed with the most accurate information, and lead to fewer no-shows. Plus, we know from customers that digital signage tends to attract more attention compared to static signage, making it easier to feel confident that messages are seen and received.
Increased Efficiency: Digital signage can also help further streamline the meeting room booking process by displaying up-to-date room availability and allowing users to book directly from the display interface. This reduces the time spent coordinating meetings and eliminates double bookings.
Improve visitor experiences & support hybrid work models
Guide visitors more easily: Digital meeting room displays can make visitor management easier by improving navigation and wayfinding. With real-time visuals that display meeting names, room locations, and bookings, digital signage is a great way to improve visitor experiences and bolster professionalism for the company.
Support hybrid workforces: Ideal for companies with hybrid workforces or multiple locations, digital meeting room displays can support the flow of a hybrid work model with simpler navigation and booking features.
- Real-time availability on display lets you find available spaces faster
- Book on the touch-screen interface directly or use QR codes
- Find the meeting or conference room at new locations
Drive operational savings
Workplace signage can drive cost savings across the board by reducing administrative time, eliminating duplicate bookings, enhancing communication, and fostering a more efficient and productive workplace.
Cost Savings: While there is an initial investment in setting up digital signage infrastructure, it can lead to long-term cost savings. Visible real-time updates about workspaces and daily events can help keep employees on-task, on-time, and reduce costly no-shows and double-bookings. Digital content can also be easily updated from a, single location and distributed through the centralized web-based dashboard, making it easy to keep your tech stack streamlined.
Contact us to discuss which solution could be the best for your company.
Meeting details
The digital meeting and conference room sign solution keeps employees and visitors informed of current and future meetings taking place in the room. Digital Sign Client eliminates confusion regarding who booked the room or whether the room is available.
Digital Sign Client seamlessly integrates your signs with the Microsoft platform. When you book a meeting in Outlook®, the meeting information is automatically displayed on the appropriate meeting room sign. You can also reserve a room or change a meeting by using the touch display outside the conference room.
Highlights
Communication
Digital signage improves your company’s internal and external communication. Guests and employees can easily determine if they have found the correct meeting room, and real-time updates ensure that they don’t enter the wrong room due to last minute changes.
You can configure the digital meeting room signs to display video or background images with your corporate branding or other relevant information.
Meeting directory | Display meetings for more rooms
View meetings for several meeting and conference rooms around the facility on one sign. With Digital Sign Client, you can get an updated overview of all current and upcoming meetings taking place, to display in reception or common areas.
Visitors and staff can easily locate their meetings and colleagues always have an up-to-date overview of all meetings and information about available rooms and resources.
Available as a complete solution that includes hardware
Manage all digital signs remotely
Manage your digital meeting and conference room signage remotely from a single, centralized location, through a web-based dashboard. The dashboard is updated in real-time and provides a quick overview of valuable data, such as number of digital signs in use, meeting no shows, extended or ended reservations etc. You can also activate a new layout for a group of signs, with just a few clicks.
The digital room signage management system also has a heartbeat status feature, so you can quickly tell which of your digital signs are online or offline without having to access each sign directly.
