A Meeting Room Booking System for the Modern Workplace
Book and Manage Meeting Rooms Seamlessly with Microsoft
Benefits
- Plan, book, and manage meeting rooms from one connected system
- Works natively with Outlook®, Exchange, Microsoft 365, and Teams
- Reduce double bookings, improve room usage, and save time
Book and Manage Meeting Rooms, Workspaces and Resources
Our meeting room booking system solution Resource Central lets you quickly locate and secure the meeting room or workspace you need from within your existing Microsoft applications and connected devices. It can be installed either on-site, in your own cloud or in Add-On Products’ cloud as a SaaS solution.
Whether it’s a large or small room, a desk, a group room, a parking space or an EV-charging station – we’ll make sure you can quickly find and book these resources and order additional services at the same time.
Adaptable Booking Solution
Designed to Support All Types of Organizations
From in-office only to hybrid and flexible work models, Resource Central is designed to support and streamline resource and workspace management for public and private organizations of any size or work model. The system is configured during set up to match your organization’s specific work model and needs.
Our customers use the system in office buildings, hospitals, schools, and everything in between. Resource Central can be used for the modern office with flexible workstations, but just as much for workplaces and buildings with fixed desks, meeting rooms and anything else that can be reserved by employees or guests.
With Resource Central you can organize your meetings in a much more efficient way, utilize rooms and make decisions based on data. The system can be installed either on-premise, in your own cloud or in Add-On Products’ cloud as a SaaS solution. Resource Central is designed to provide next-level workspace and resource management in a single digital solution for the business it serves.
Trusted by Leading Organizations
Organizations across Europe and the United States rely on Add-On Products’ meeting room booking system to streamline their workspace operations and support hybrid and flexible working models. Resource Central and the Workspace booking app are used across industries to streamline workspace management, support collaboration across flexible teams, and drive operational cost savings.
Some examples of existing Resource Central customers include:
- Universities
- Hospitals and healthcare
- Water and energy utilities companies
- Government offices
- Non-profits
- Enterprise corporations with multi-location and global operations
See more about why customers choose Resource Central with these customer case studies.
User friendly booking solution for expedient office space management.
- Meeting and conference rooms
- Individual and shared desks, and hot desking
- Shared workspaces – huddle rooms, break rooms, etc.
- Various resources and services necessary for meetings or conference events
- Easy handling and notification when resources need to be closed, e.g. a company car that has to be taken to service or an entire floor that will be closed for redecorating.
Different types of services or resources can easily be added directly in the order form.
The forms can be customized and tailored to fit your company’s specific needs. On a day-to-day basis, this means that the associated services can vary on each booking form, for example, depending on the category, building, or location. With our meeting booking software Resource Central, you can book everything you need during the workday – from parking spaces to large events.
All-in-one meeting resource and service management tool.
- Easily order catering and additional resources while creating meeting reservations in Microsoft Outlook®
- Order catering and set specific nutrition and allergy rules
- Book laptops, projectors, parking spaces, and more
- Manage meeting visitors and visitor process system
Add-On Products’ booking solution Resource Central supports service providers’ order management from order creation to delivery. Service providers will automatically receive incoming orders, changes, and cancellations.
Visitor management is made easy too. Find more information here.
Data-driven Workspace Optimization
Advanced workplace analytics with Power BI integration offer an easy way to optimize your meeting rooms, desks, and resources. Whether you’re a facility manager, CIO, event planner or other, our Insights workplace analytics system uses your real-time company data to analyze space utilization and offers insights for how to drive greater cost efficiency and make competitive decisions based on the company’s data.
- Keep better track of how shared resources and workspaces are being used
- Generate customized reports that show details on how desks, meeting rooms, etc. are used daily
- Leverage customized insights dashboards built with Microsoft Power BI or use our pre-built dashboards to deliver actionable insights to key decision-makers
- Document what resources are used and how to improve utilization optimization
- Reduce overhead and operations costs
Discover the value of Insights workplace analytics and reporting →
Conference Room & Workspace Booking Solution
Resource Central for Hybrid Workplaces
Our meeting room management software doesn’t just help you with traditional meeting rooms, but it makes it easy for hybrid teams to handle larger conference rooms and events, as well as day-to-day workspace needs.
- Book meeting rooms or desks from any location
- Coordinate in-office presence and team placement
- Use QR codes and mobile booking apps
- Organize event services like catering, parking, AV equipment and more
- Set up and manage recurring events and meetings
Learn more about how the right space management software can improve your conference room setup →
How our Meeting Room Booking Software Works
Using Resource Central to book a meeting room is easy. For one-time brainstorm sessions to recurring team meetings, following these four steps keeps meeting room bookings simple and quick.
- Find and select an available room using the Resource Central add-in in Outlook® or the color-coded floor plan map.
- Customize your booking by choosing the attendees, time duration, adding any services such as catering or equipment. You can also choose to make the meeting recurring.
- Manage your booking from Resource Central, the Workspace Booking App, or our Outlook® calendaring tool.
Want to make meetings better in the future? Consider generating a custom insights report of your meeting room bookings to reveal opportunities to improve how you book meetings in the future.
See how Resource Central can work for you with a quick demo.
Better Workspace Management Across Your Business
User-Friendly Features Provide Numerous Business Benefits
Built to work with Microsoft Outlook®, Exchange, Microsoft Teams, and Microsoft 365, Resource Central is easy-to-use and helps drive productivity, collaboration and reduce workspace waste. A user-friendly solution that works for meeting rooms and meetings management, individual and shared workspaces, and traditional desks and hot desking.
- Find and book open workspaces with color-coded interactive floor plans and QR codes
- Schedule meetings and view your calendar anytime, anywhere with the Resource Booking Web App
- Easily find and book video conferencing equipped rooms
- Save time by booking in advance, on-demand and on-the-go directly from Microsoft Outlook® as well as the Workspace Booking App
Mobile and dynamic workspace and meeting management.
Resource Central is designed to be your business’ real-time meeting room manager. Further reduce overhead costs and enable flexible working initiatives by using Resource Central in combination with our Workspace Booking App til iOs og Android.
The Workspace Booking App makes it easier for employees to organize and book meeting rooms and available workspaces on-demand and on-the-go without sacrificing connection and collaboration.
Search for available desks to find a location that fits your criteria, or book directly via interactive floor plans. You can even find and reserve an available desk near specific colleagues, or book via QR codes on the spot.
Read more about smartphone and QR code booking with Workspace →
Streamline Meeting Planning and Visitor Management
With Resource Central, the booking system for meeting rooms and more, meeting organizers can pre-register guests and receptionists can quickly check guests in and print name badges. The system can also handle barcodes to easily keep track of registered guests or attendees with a single scan.
Resource Central also has a feature that allows guests to check themselves in at a kiosk. Upon check-in, the system automatically sends a notification to the meeting organizer via email or possibly SMS.
- Pre-register visitors, print visitor badges, perform barcode scans, and receive notifications when visitors arrive
- Quickly order different meeting services when creating a meeting in Outlook® including catering, AV equipment, and more
- Create, manage, and book pooled resources from your personalized group resource pools
- Automated handling of service provider changes and cancellations
- And much more
Integrate Resource Central with Room Booking Displays
Combine our meeting room management software with our digital signage solutions.
Create, confirm, extend, and end meetings directly on conference room signs, or create an overview of several meeting rooms or desks on one sign. Synchronized with the Exchange server our digital signage solutions are a smart way to easily manage and book workspaces in the office.
Just as you book meeting rooms directly on the digital signs, you can book flexible desks directly on the Workspace desk display. On this compact booking screen, which can be placed on the desk, you can see if the desk is available and book it directly without using the app or calendar program. You can reserve the table right on the spot.