Integrate Workplace Sensors

Make your sensors and Microsoft 365 work seamlessly together.

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workplace sensor software

Create a Smart Office with Sensor-Controlled Workspace and Office Management

Our workplace sensor solution works with a variety of occupancy sensor and other sensor products enabling your sensor solutions to work together with Microsoft 365. Automate workspace check-ins, cancellations and no-shows. Expedite meeting room turnover and cleanings. Get a clearer picture of employee workspace usage and behaviors.

Our  workplace sensor integration solution lets room or desk sensor’s API communicate with Microsoft 365 to give you smarter insights, automated functionality and capabilities for workspace and office management.

Smart Office with Sensor-Controlled Workspaces and Desks

Key Functionalities

Our workplace sensor solution runs within our OfficePlace suite, integrates with Microsoft 365 and filters data from sensors to adapt and handle various business scenarios. No more unnecessary administrative work to correctly see desk and meeting room availability.

instant meeting room booking

Instant Meeting Booking

Book a meeting when walking into an available room. Meeting room occupancy sensors will communicate to the Microsoft 365 resource and let employees instantly book the room they walked into if it’s open and free.

movement will activate the sensor and enable Microsoft 365 to confirm the reservation

Automated Confirmations & Check-Ins

Movement within a meeting room or on/near a reserved desk will activate the desk sensor and enable Microsoft 365 to confirm the workspace booking. Simplify and expedite room and space check-ins simply by showing up.

instant workspace desk booking and confirmation

Smart Cancellations

Never waste workspaces again. If movement is not detected by a sensor on a desk after a while (customizable period), the workspace reservation will be cancelled. The space will then appear open for other employees to book or just sit down at the free desk.

end meeting early or extend your reservation

Adaptable Check-Outs

End meetings early or extend a room reservation. The workplace sensor can smartly detect a lock of occupancy or prolonged occupancy and end or extend the meeting room booking.

understand no-shows with reporting

Understand No-Show

Weekly or monthly, run a no-show report to understand if employees are misusing the booking system and resources. Our Microsoft BI-powered OfficePlace Insights will enable you to identify misuse and adjust procedures accordingly to help save on costs and reduce waste.

associated resources and services are automatically cancelled

Smarter Resource & Service Management

Associated resources and services are cancelled when movement is not detected. Service suppliers are notified if an item or service is no longer needed and can either not provide the service or proceed to clean up the room for faster turnover.

Discover a Better Workspace and Hot Desking Experience

Want to learn more about how our sensor integration solution can connect your workplace sensors with Microsoft 365 for more efficient and accurate workspace management?

Schedule a free demo today.

people working in open office workspace

Real-Time View of Available Workspaces

Always know what workspaces and resources are open or booked and simplify employee workspace management. When a workplace sensor registers movement, the workspace or room will appear occupied on Resource Central, the Workspace app and in-office booking system screens. Occupied spaces will appear red. The converse is also true. Workspaces where no movement is detected will appear green, or available. Workspace that gets automatically cancelled due to no-shows will update in real-time from red to green.

free desk display

Flexible Bookings and No-Worry Cancellations

Many of today’s organizations have transitioned to a hybrid workplace model. Instant movement-activated bookings enable last-minute flexibility for employees. And sensor-informed no-show reservation cancellations can ensure workspaces are never wasted.

If an employee forgets to cancel a hot-desk reservation, no worries. The reservation will terminate automatically when no movement is detected. The Workspace app and any on-site booking screens will then update in real-time to show the workspace as available.

occupied desk display

Why Choose Our Sensor Software?

Our OfficePlace sensor module integrates your existing workplace sensors with Microsoft 365 to enable more insights around resource use and greater management functionality.

With most sensor solutions, you only get half the information and capabilities because they’re designed to work with their own software. With our integration solution, you can connect your Microsoft 365 and sensory system to communicate and work together.

By focusing on integration with Microsoft 365, we enable to you to create smart, tech-driven operational efficiencies and automations that can reduce overhead costs and resource waste.

Our OfficePlace sensor module integrates your existing sensors with Microsoft Office 365

Technical Requirements

A few requirements are necessary for our sensor integration to manage your workplace sensor systems and get the full benefit of OfficePlace from Add-On Products. You will have the best opportunity to bring your key systems together when you have the following:

1. A cloud-based Microsoft 365 solution.
2. The sensor vendor must have an officially accessible API supported by us.

Technical Requirements


What is a workplace sensor? 


A workplace sensor is a device designed to gather data and interact with various platforms to analyze and offer insights into the utilization of office spaces and desks. This makes them a fundamental element of an office’s Internet of Things (IoT) technology strategy.

Typical workplace sensors encompass desk sensors, motion sensors, or occupancy sensors for meeting rooms. These sensors employ passive technology to detect both heat and movement. They are typically installed beneath desks, on ceilings, or at elevated positions on walls to ensure comprehensive room coverage.

Workplace sensors can seamlessly integrate with room booking software to optimize the utilization and management of office spaces.

The implementation of office sensors has the potential to transform any establishment into an intelligent workspace that enhances operational efficiency and employee well-being. Furthermore, these sensors provide valuable real-time insights that can be leveraged for informed decision-making.

Why put sensors in the office?


The implementation of workplace sensors can enhance overall operational efficiency within companies by capturing and quantifying usage and occupancy data. It facilitates streamlined discovery and reservation of meeting rooms, facilitates in-depth analysis of workplace utilization, and offers a comprehensive understanding of space usage patterns. Consequently, users gain insights into room availability, duration of occupancy, and the availability of unoccupied rooms.

What information can sensor data provide for optimizing space?


Incorporating sensor data into space optimization strategies provides a good understanding of how office spaces are utilized. This empowers organizations to make informed decisions that enhance employee experiences, boost productivity, and maximize the value of their physical work environment.

Workplace sensor data also provides insights that benefit room booking by displaying real-time room availability and usage patterns. Workplace optimization is aided by understanding peak usage times, identifying underutilized areas, and recognizing collaboration zones. The efficiency of desk booking improves as data reveals trends in desk occupancy. These insights inform better space allocation, enhance productivity, and elevate the overall workplace experience.

Let us help you find the solutions to grow your business

Add-On Products offers a suite of digital workplace solutions designed to help organizations of all sizes manage workspaces, resources and more with today’s hybridized workplace in mind. Our experts will help you choose the solutions that fit your businesses’ current needs and future vision, enabling the insight and tools you need to drive operational efficiencies in workspace and visitor management in the modern workplace.

what is a connected workplace

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