Desk Booking Screens

Quick and easy desk booking and workspace optimization with intuitive desk booking screens. Built for Microsoft Outlook®, Exchange & Microsoft 365.


Get more out of your real estate with desk booking screens

Our digital desk booking screens, which can double as meeting room booking displays, make workspace management easy. Desk booking screens help maximize space utilization and reduce overhead costs. You can identify and book available workspaces from the desk screen, your mobile device, or Microsoft Outlook®.

Desk Booking Screens
Trusted Worldwide

Desk Booking just got Easier

Simply locate an unoccupied workspace and tap the touch screen or scan your RFID access card to book the desired workspace. Our desk screens integrate with Microsoft Exchange/365®, so schedules are updated automatically.

Managing hot desks, hoteling, and other flexible workspace arrangements doesn’t have to be a struggle. Our desk booking screens improve efficiency by enabling you to determine workspace occupancy status at a glance. Mount them to desks for enhanced visibility and ease of use.

desk booking screen

A Smarter Way To Manage Your Desks

You can easily:

  1. View current and/or upcoming reservations
  2. Create, confirm, and end bookings on the screen
  3. See availability with color coding
  4. Enhance security with RFID/Pin-code access
  5. Tap to start or end reservations
  6. Customize templates to match company branding

You get:

  1. A quick overview of available workspaces at a glance
  2. Integration with Microsoft 365 & Exchange
  3. Complete solution with hardware and pre-installed software
  4. Centralized administration of desk screens
  5. Support for multiple time zones
  6. Out-of-the-box templates included

The next-generation Solution for Workspace Management

Optimize desks and huddle spaces with digital signage. Our desk booking screens allow for simple, straightforward workspace booking. Book, cancel, or extend meetings in just a few taps, using the sleek, intuitive touch screen. An RFID-enabled card can also be scanned to verify user identity and book spaces securely.

Our desk booking screens feature an LED status light that shows workspace status. The desk is available if the light is green and occupied if it is red. The screen is visible from multiple angles and boasts an array of mounting options. The display can be placed at the edge of a desk or mounted on the wall.

Built for

Outlook team calendar
MS Exchange
Office 365
Microsoft Teams


Streamline your Meeting Room Management

Our desk booking screens cannot only be used on desks, they can also be mounted on the wall both inside and outside of meeting rooms and huddle rooms. These screens help visitors and employees find available meeting rooms and book them on the spot. Digital meeting room screens eliminate confusion and simplify room booking by clearly displaying meeting room schedules. The devices can be customized with your company logo and branding, creating a strong impression with visitors and employees alike.

Bring more visibility into your workplace with desk booking screens and meeting room signs from Add-On Products. The devices integrate with Microsoft Exchange/365®, so you can manage your meeting schedules in one place and keep everyone up to date.


Complete digital sign solution

Combine our desk booking screens with meeting room digital signage. We offer a carefully selected range of high-quality signs from our chosen technology partners. They all come with our software pre-installed for a seamless experience.

Create/confirm/edit a meeting in real-time directly on the conference room sign. With the user-friendly template editor, you can customize the layout to match your company’s branding and manage it in one centralized web-based dashboard.

Read more about our conference room sign solution.

Combine desk screens with our Workspace booking app

Enhance your flexible workspace booking experience with our intuitive app for booking desks and meeting rooms. Book and manage your reservations directly from your mobile device (iOS or Android).

Search for available workspaces or use the color-coded floor plan to find a meeting room, desk, huddle room, etc. Simply tap the resource you want on the floor plan. Easily locate colleagues or team members to reserve a workspace near them in order to enhance productivity.

Read more about our workspace booking app.

Request a demo of the Workspace app

Optimize your workspace thru insights

Get insights with reports about the use of your workspaces to help you monitor and optimize how they are being used in your organization. The information helps you evaluate future workspace requirements in your organization. Learn what you need and where/how you can eliminate unused space and costs.


The centralized web-based dashboard offers you insights into:

  • Desks that are in use now
  • Desks available now
  • Desks with no shows
  • Desks that had extended or prematurely ended reservations
  • Desks that were booked on the screen
  • Contact tracing to minimize COVID-19 spread
  • Sanitization report for cleaning services to know which desks/spaces need cleaning

What People Say

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From an IT and Digitalization perspective, Add-On Products has been a competent supplier for 10 years. They have provided great input in relation to future development of the solution in accordance with Aarhus Municipality's needs. Most recently they have assisted in an innovative booking project that will make the solution available to a completely new user group.

Søren Laursen, Chief Consultant

Aarhus Municipality, Denmark

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"Our staff are very comfortable using Resource Central to manage their diaries and meetings"

Ian Scullion, Project Manager

Manchester Primary Care Trust, UK

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"The main reason we chose Resource Central is that it supports multiple companies and is easy to use and operate. Having a single solution for all the companies to operate has been a real benefit."

Svein Arne Hammersland, Manager ICT

Sparebanken Vest, Norway

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