Digital Conference Room Signage

Optimize your meeting room usage and eliminate no-shows with our digital conference room signs for Microsoft Exchange & Microsoft 365.


Digital Conference Room Signage

For Microsoft Exchange and Microsoft 365

Book, confirm, extend, and end meetings directly on the sign. With the dynamic digital conference room sign solution, you can create instant meetings that are automatically synchronized with the Exchange Server. The intuitive interface ensures easy room booking and optimizes your internal resource utilization.

Digital conference room signage
Trusted Worldwide

Digital Conference room sign solution

For Microsoft Exchange and Microsoft 365

Digital Sign Client is a digital room sign solution for managing conference and meeting rooms. Book meetings directly on the sign outside of the conference rooms or in your standard Outlook® environment.

Digital Sign Client ensures that the information on the sign is up-to-date, improving internal and external communication. At the same time, our digital conference room signage can improve your brand recognition. Our software supports iOS, Android and Windows, allowing you a free choice of hardware to match your existing interior design.

Digital Room Booking Display

Meeting details

The digital conference room sign solution keeps employees and visitors informed of current and future meetings taking place in the room. Digital Sign Client eliminates confusion regarding who booked the room or whether the room is available.

Digital Sign Client seamlessly integrates your signs with the Microsoft platform. When you book a meeting in Outlook®, the meeting information is automatically displayed on the appropriate meeting room sign. You can also reserve a room or change a meeting by using the touch display outside the conference room.

digital room signage



Digital signage improves your company’s internal and external communication. Guests and employees can easily determine if they have found the correct meeting room, and real-time updates ensure that they don’t enter the wrong room due to last minute changes.

You can configure the digital meeting room signs to display video or background images with your corporate branding or other relevant information.


digital conference room signage
Meeting directory | Display meetings for more rooms

View meetings for several conference rooms around the facility on one sign. With Digital Sign Client, you can get an updated overview of all current and upcoming meetings taking place, to display in reception or common areas.

Visitors and staff can easily locate their meetings and colleagues always have an up-to-date overview of all meetings and information about available rooms and resources.

Available as a complete solution that includes hardware
digital room signage
Manage all your conference room signs remotely from one location

Manage your digital conference room signage remotely from a single, centralized location, through a web-based dashboard. The dashboard is updated in real-time and provides a quick overview of valuable data, such as number of digital signs in use, meeting no shows, extended or ended reservations etc. You can also activate a new layout for a group of signs, with just a few clicks.

With the heartbeat feature, you can quickly tell which of your digital signs are online or offline without having to access each sign directly.

digital meeting room signage
User-friendly template editor

With the built-in template editor, you can easily create a unique layout for your digital conference room signs, that’s adapted to your company’s logo, colors, font and images, to fit the branding of your organization. It is also possible to get a customized template designed or to use the sample templates included.

With the centralized web-based dashboard you can quickly update the layout on your digital  room signage from one single location.

customized digital room signage
RFID authentication

Enhance security and accountability by requiring users to identify themselves using an RFID card in order to confirm meetings or set up new meetings directly on the sign. If the organizer does not show up and confirms the meeting, the room is automatically freed up for others to use.

With RFID card reader-enabled digital signs, your meeting room signs can optionally be restricted to authorized cardholders. This prevents people from changing meeting bookings that aren’t their own or using conference rooms without authorization.

digital room signage RFID

Digital conference room signage
with pre-installed software

We have carefully selected specific technology partners to work with, allowing us to offer high-quality signs seamlessly integrated with our conference room sign software.

With our conference room signs, you can create, confirm, and edit meetings directly on the sign – making ad-hoc room booking easier for you. With the display’s status-light informing of room availability, you can easily determine, from a distance, whether the meeting room is available.

Contact your local reseller or us directly for more information.

Datasheets: DS-1060 (w/ light) | DS-JAR101-MR (w/ light) | DS-JAR101 (w/o light)

digital signage for conference and meeting rooms

Hardware independent

Want to source your own hardware? Choose from hardware based on iOS, Android or Windows for your digitial conference room signs.

It is also possible to buy hardware directly through Add-On Products or your local reseller. We offer a range of quality hardware in modern designs, pre-installed with our Digital Sign Client software – including conference room signs, larger signs for meeting overview and desk booking signs.

Desk Booking Solution

Contactless booking experience with QR code

Get a contactless booking experience of meeting rooms, desks, and other resources with a touchless solution. Keep your workplace safe for everyone by touching as little as possible. Book your resources using low-cost, printable QR codes on desks, outside of meeting rooms and other resources.

Scan the QR code for a resource with our easy-to-use mobile app, Workspace Booking, to determine its availability or book it on the spot. Download our app for Workspace Booking to your smartphone for a full-fledged meeting and desk booking app at your fingertips.

Read more about our Workspace Booking App
digital room signage
Workspace booking display

With our workspace booking solution you can easily view availability on workspaces / hot desks. Create, confirm, extend, and end bookings directly on the workspace booking screen and maximize the use of flexible workstations.

Our new desk booking display, has a modern and elegant design with built-in LED status-light, and can be used for all types of workspaces – including hot desks and conference rooms.

Read more about our workspace booking screens
workspace booking solution
Get a complete meeting management solution

Combine our conference room signage software with our meeting room booking system for Outlook®, Resource Central, and get a complete meeting management solution.

The complete solution will provide your company with opportunities such as quick meeting room booking with ordering of catering and services, visitor management and meeting information displayed on digital signage.

room booking digital signage

Digital conference room sign solution delivered as SaaS

Digital Sign Service can be installed either on-premises, in your own cloud or in Add-On Products’ cloud as a full Software as a Service solution.

Add-On Products’ cloud is built on Microsoft Azure, providing a scalable platform architecture centrally managed and supported by our own experienced staff.

Read more about our Software as a Service →

Feature List

  1. View current and upcoming meetings
  2. Create, confirm and edit meetings directly on the sign
  3. Color coding: showing meeting room availability
  4. One-touch booking to start / end meetings
  5. Manage all your digital signs remotely from one location
  6. Centralized web-based dashboard
  7. Built-in template editor
  1. Sample templates included
  2. Pin-code protection for accessing the sign
  3. RFID card-reader for enhanced security
  4. Desk booking sign with LED status-light
  5. View meetings for more rooms on one display
  6. Support for multiple time zones
  7. Integration to Microsoft Exchange and Microsoft 365

FAQ - Digital Signage

What is digital signage for conference and meeting rooms?


Conference room digital signage is a modern solution for streamlining your company’s meeting schedules. By installing digital signage, you can display ongoing meetings, identify their hosts, and indicate their expected duration. These signs synchronize with the company’s calendar booking system, such as Resource Central, to automatically update with new meetings or schedule changes. This allows organizations to maximize the use of their conference rooms and reduce interruptions caused by unexpected meeting conflicts.

Meeting room digital signage goes beyond simply displaying room reservations. Equipped with advanced technology, these signs can provide real-time status of the meeting, whether it’s in progress, delayed, or over. They can also be integrated with other systems to display important announcements, present the day’s agenda, and even help guests find their way around the building. This form of digital signage can improve communication and productivity in the office environment.

Which types of digital signage are there?


Add-On Products can provide a complete meeting management solution with digital signage. The complete solution will provide your company with opportunities such as quick meeting room booking with the ordering of catering and services, visitor management and meeting information displayed on the digital signs.

Our range of digital signage includes:
digital meeting room signs for Microsoft Exchange and 365, where it is possible to book, confirm, extend, and end meetings directly on the sign or book using the calendar software. All information is automatically synchronized with the Exchange Server, ensuring real-time information.

desk booking screens, which can double as meeting room booking displays, making workspace management easy. You can identify and book available workspaces from the desk screen, your mobile device, or Microsoft Outlook®.

dynamic digital signage software to promote your company and make visitors feel welcome by informing everybody with a current overview of the day’s events, meetings, and other activities. Content that you can display on your digital signage includes videos, pictures, and RSS feeds.

What People Say

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From an IT and Digitalization perspective, Add-On Products has been a competent supplier for 10 years. They have provided great input in relation to future development of the solution in accordance with Aarhus Municipality's needs. Most recently they have assisted in an innovative booking project that will make the solution available to a completely new user group.

Søren Laursen, Chief Consultant

Aarhus Municipality, Denmark

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"Our staff are very comfortable using Resource Central to manage their diaries and meetings"

Ian Scullion, Project Manager

Manchester Primary Care Trust, UK

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"The main reason we chose Resource Central is that it supports multiple companies and is easy to use and operate. Having a single solution for all the companies to operate has been a real benefit."

Svein Arne Hammersland, Manager ICT

Sparebanken Vest, Norway

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