Booking App

Make flexible work easy with our mobile desk booking software. Easily book and manage desks and workspaces directly on your mobile, iOS, and Android via the Workspace Booking App.

Schedule Workspaces Anywhere, Anytime with our Workspace App

Designed specifically to work with existing Microsoft software solutions, the Workspace app can help you manage your schedule and find the right workspace for your needs whether you’re in the office or on the road.

Use your mobile device to find and book hot desks or workspaces near colleagues, set up “all day” reservations and more.

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Download the Workspace App

Workspace brings the power of a full-fledged meeting room and desk booking to your fingertips. The app connects to any mobile device (iOS or Android) and is built to work with existing business Microsoft solutions.

You can search for available workspaces to find a resource that fits your criteria, or you can review color coded floor plans. You can even search to find and book a desk near your team. The app has enhanced in-app and software security and makes flexible workspace management even easier.

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Woman booking a desk on her smartphone

Built to work with existing Microsoft solutions

Outlook team calendar
MS Exchange
Office 365
Microsoft Teams

Providing Seamless Workspace Management

The Workspace app makes it easier for employees to thrive in the new hybrid workplace by working directly with their existing Microsoft solutions and mobile devices.

To help provide seamless workspace management, it is important to equip existing office solutions with the ability to embrace new features and procedures. Our products help you do the following:

  • Ensure that existing office solutions like Microsoft 365 and Outlook® will accommodate alternate booking methods demanded by the ‘new normal’
  • Integrate seamlessly with Resource Central to provide your office with a comprehensive meeting, workspace, and visitor management solution
  • Use Microsoft Authenticator for Single Sign On and enhanced security
  • Provide and enforce employee health and safety standards with administrative control features
  • Provide workspace apps that enable pre-booking and booking onsite via app or QR code
  • Enable employees to locate colleagues when pre-booking or while onsite
  • Help employees reduce time wasted managing meetings, schedules, and their day-to-day workspace setup
hybrid modern workspace

Working with the Workspace App

Realtime, Color Coded Floor Plans Help You Determine Availability at a Glance

Floor plans and office maps provide a visual representation of your workplace and make it easier to find meeting rooms. Users can determine availability through color coding and book workspaces right off the floor plan. Simply tap the space you want to book on the floor plan and schedule away.

Administrators of the workspace booking solution can help to enforce social distancing by disabling every other workspace in the floor plan to prevent them from being booked.

Realtime, Color Coded Floor Plans for the Workspace app
Complete Mobile Hot Desk Management Solution

The Workspace booking app is an ideal solution for flexible workspaces where hot desk management is key. Employees can quickly find available hot desks and other spaces from their mobile device in advance. Include huddle rooms and other flexible meeting spaces at your office in the solution to ensure a more casual and collaborative booking approach for a less formal work environment.

Single Sign On adds an extra measure of security, while advance reservation and status features enable improved time and schedule management. From “all day” and overlapping reservations to custom “Show as” statuses when booking, Workspace makes workspace booking simple.

You can also easily find and book a desk near your team or colleagues with Workspace. Simply search for your colleagues by name to determine exactly where they’re sitting.

workspace booking app

Quickly Determine Workspace Availability and Simplify Booking with QR Code Scanning

With the Workspace booking app, you can also add QR codes to all resources, such as meeting rooms and hot desks, within your Microsoft infrastructure. When you’re in the office, scan the QR code on a desk or meeting room door with your mobile device to determine its availability or book it on the spot. You can book the resource at the soonest available time or choose a later time and date.

You are not required to put all of the bookings you make through the Workspace booking app on your calendar. Adding reservations to your calendar is optional. This feature comes in handy when you want to book a hot desk for the day, but you don’t necessarily want it to appear as if you’re going to be busy that whole time to others who view your calendar.

Simplify Booking with QR Code Scanning

Key Features Make Workspace Management Easy

  1. Search for and book meeting and conference rooms, hot desks and other resources directly from the app anywhere, anytime
  2. Set up “all day” or recurring reservations; Manage overlapping reservations
  3. Customized, color-coded floor plans showcase workspace availability in real time
  4. Enforce social distance protocols to ensure employee safety by disabling specific workspaces
  5. Find Colleague function – search colleagues, book workspaces nearby, change color of colleague reservations
  6. Allow employees to book workspaces without being required to block off their calendars or show up “busy”
  1. Single Sign On via Microsoft Authenticator for full Microsoft integration and security
  2. Select “Show as” status in Microsoft Outlook® when creating reservations
  3. Integration with Add-On’s Resource Central meeting room booking system solution
  4. Comprehensive meeting and schedule management – book, cancel, reschedule, verify times and locations
  5. Simplify booking on-site with QR code scanning
  6. Option to require the confirmation (check-in) to scan QR codes
  7. Use in landscape or portrait mode on mobile phones

15 Minute Online Demo

A member of our experienced team is ready to give you a 15 minute non-obligation tour of any one of our products.

Book Desks from On-Site Kiosks

Make it more accessible to book workspaces on-demand by setting up screen kiosks around the office. Kiosks display a color-coded floor plan from which employees can easily view and book open desks.

Booking screen kiosks are helpful for employees who may need to work in differently locations throughout the day. Place overview booking screens in reception areas or entry ways near where desks are located. Doing so can help employees quickly find and reserve open spaces from on the floor.

Kiosk for desk booking

Advanced Workplace Management: Combining the Workspace App with Resource Central

With Resource Central, our meeting room booking system, you can search for and book available meeting rooms and hot desks by filters and locations directly through Outlook®, either in advance or on demand. All your reservations are automatically updated in the Workspace app.

Combining Workspace booking app with Resource Central, allows you to easily manage meetings from start to finish. Additional features include visitor management and booking of individualized catering and other services.

Read more about our Meeting Room Booking System

workspace booking app

FAQ - Workspace Booking App

What is a workspace booking app?


A workspace booking app is a software application that enables users to reserve and manage workspaces, such as meeting rooms, desks, or conference areas. These apps streamline the process of booking and utilizing office spaces, providing a user-friendly interface for employees to schedule, modify, or cancel reservations.

Key features include real-time availability tracking, visual floor plans, and integration with your Microsoft Outlook calendar. A workspace booking app is particularly useful in flexible or shared office environments where employees may need to find and reserve available spaces on the go. This technology enhances efficiency, reduces conflicts over shared resources, and optimizes the use of office space

Why should you use a workspace booking app?


A workspace booking app offers benefits such as optimized space utilization, flexibility for on-the-go reservations, time efficiency, conflict prevention, improved collaboration, enhanced employee experience, and considerations for health and safety. It streamlines the booking process, fosters workplace flexibility, and contributes to a positive and efficient work environment.

Which workspace booking app should I use?


The choice of a workspace booking app depends on your specific needs, preferences, and the features that align with your organization’s workflow and existing software infrastructure.

We recommend the Workspace Booking App from Add-On Products because it offers a solution for booking and managing workspaces efficiently, with customizable features to suit different organizational needs. It is easy to use, has visual floorplans and integrates fully with your existing Microsoft solution, and can show your reservations in your Outlook calendar.

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What People Say

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From an IT and Digitalization perspective, Add-On Products has been a competent supplier for 10 years. They have provided great input in relation to future development of the solution in accordance with Aarhus Municipality's needs. Most recently they have assisted in an innovative booking project that will make the solution available to a completely new user group.

Søren Laursen, Chief Consultant

Aarhus Municipality, Denmark

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"Our staff are very comfortable using Resource Central to manage their diaries and meetings"

Ian Scullion, Project Manager

Manchester Primary Care Trust, UK

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"The main reason we chose Resource Central is that it supports multiple companies and is easy to use and operate. Having a single solution for all the companies to operate has been a real benefit."

Svein Arne Hammersland, Manager ICT

Sparebanken Vest, Norway

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