Workplace Analytics and Reporting with Insights

Rich real-time insights and dynamic business intelligence dashboards and reporting help you better understand and optimize your office space and meeting room usage.


Next-Level Workplace Data Analytics

  • Integrates with Microsoft 365 & Microsoft Exchange
  • Insights dashboards built with Microsoft Power BI
  • Insights based on your own live dataset from our booking solutions

What Is Workplace Analytics Software?

Workplace analytics software

Workplace analytics is a powerful tool that can help your organization better understand and optimize its workforce and workplace dynamics.

By collecting and analyzing data from various sources like calendars, orders and bookings, workplace analytics unveils valuable insights. These insights empower businesses to make informed decisions that enhance productivity, employee satisfaction, and overall efficiency.

From improving resource allocation to predicting future workforce trends, workplace analytics is a crucial tool for companies seeking to thrive in today’s dynamic work environment. Harnessing the potential of data, it transforms workplaces into smarter, more effective spaces for both employees and the organization.

workplace analytics for Microsoft

How workplace analytics software can transform the workplace

Workplace analytics software is a game-changer for businesses. It uses data to provide insights into employee behavior, productivity, and workplace efficiency. This information helps streamline operations, allocate resources effectively, and boost employee engagement. By making data-driven decisions, your company can create a smarter, more agile workplace that adapts to the changing demands of the modern business world.

workplace analytics

Workplace Analytics Insights Help Making Data-Driven Decisions

The customizable Insights workplace analysis solution uses business intelligence dashboards built with Microsoft Power BI to deliver insights and reporting based on your live data gathered from our booking solutions, fully integrated in Microsoft 365 and Outlook.

Leveraging Insights can help you better understand and utilize your office spaces.

With the Insights dashboards, you can visualize both future, current, and historical workplace data. Easy to set up, and easy to use, Insights dashboards are fully customizable and offer an interactive user experience.

  • Learn about workspace and meeting room utilization, visitors, and service orders
  • Monitor workspace and resource usage
  • Understand key workplace data analytics including busy times of day, workspace shortage, and more

Insights and reporting can also be exported as reports to easily share with others.

workplace analytics software

Benefits and Capabilities

  1. Monitor and show reports for how specific workspaces and resources are utilized
  2. Identify workspace utilization patterns
  3. Understand how your existing space is used to make utilization improvements
  4. Maximize the use of your workplace spaces including desks, meeting rooms and more
  5. Optimize meeting room and workspace setups and resources
  1. Implement efficiencies in workspace and resource usage and production
  2. Reduce overhead and operations costs related to workspaces and workspace resources
  3. Stay competitive and make data-driven decisions to maximize productivity and reduce waste
  4. Answer key stakeholder questions about workspace and resource usage and management quickly and easily
  5. Identify use of resources with occupancy sensor reporting insights

Outlook team calendar
MS Exchange
Office 365
Microsoft Teams

Enhancing Insights with Workplace Analytics

Business intelligence (BI) helps you stay competitive and make data-driven decisions. Insights is based on Power BI from Microsoft and uncovers a multitude of workplace data analytics and insights, such as – who in your organization spends the most money on catering, or which rooms are consistently at capacity or under-utilized.

The Insights module offers you an access point to a dashboard where you can build reports based on your own dataset from your meeting room booking system Resource Central and our other solutions. As usual, there is a high focus on data security to ensure your companies information. If required, we have the expertise to assist in the building of your custom reports.

Meeting room booking reports

How to Use Insights to Benefit Your Business

Discover a new era of workplace experiences driven by analytics software

Uncover peak usage times, tailor spaces to tasks, and optimize resources seamlessly. With the help of workplace analytics software, you can tailor a workspace that adapts to your team’s needs. Embrace a proactive approach to maintenance and continuous improvement. Elevate productivity, satisfaction, and innovation in your workplace with the Insights workplace analytics solution.

workplace data insights
Identify Workspace Utilization Patterns

Using the Insights dashboards helps you truly understand how your existing space is used, so you can identify utilization patterns without spending a lot of time collecting and analyzing data. Your historical workplace analytics empowers you to make improvements to your workplace and maximize your office space.

Insights is offered as an optional feature with Resource Central which can help you visualize data. Get ahead of overspending on real estate or employee complaints about lack of meeting spaces. The workplace insights you gain will shape recommendations regarding office real estate, workspace design, management and utilization processes and resource allocation. Insights will enable you to design a workplace that supports your employees and sets them up for success.

Monitor How Meeting Rooms, Desks and Resources Are Used

Leverage advanced workplace analytics developed from your whole dataset to better help you understand your workspace and resource usage patterns and to make informed, data-driven decisions for internal processes.

Because Insights dashboards can be set up to monitor and show reports for the exact elements  relevant for your organization, you can quickly and easily understand different patterns in your organization related to meeting room booking, desk booking, visitor management, service orders and catering.

In doing so, your customized workplace insights will shed light on opportunities for workspace management improvement and how to drive greater productivity and efficiency. This will help you continually adapt your workspaces and other office space needs to align with your business as it evolves over time.

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Optimize your workspace with advanced workplace analytics software.

Gain data-driven insights to allocate space efficiently, implement flexible seating, and streamline resource usage. For example, workplace analytics make it easier to make informed decisions on office space and resource allocation. You can also prepare for future demands by gaining insight into data.

data-driven decisions at the workplace

Easily Answer Key Business and Stakeholder Questions

Insights empowers your facility managers, catering managers, and other decision-makers in your organization by providing workplace analytics necessary for important operational decisions.

Your Insights dashboard can easily answer questions like:

  • What times of day at the office are busiest?
  • Are there enough workstations to accommodate the team at peak hours?
  • Do you have enough small meeting rooms to accommodate one-on-one meetings and huddles?
  • Is there a difference on spend catering costs based on persons, locations, buildings, months?

These are only a few of the interactive views and reports you will be able to create from your Insights-produced office insights.

Dynamic and data driven meeting room management

Real-time Virtual and Physical Data of the Workplace

Our new sensor integration solution works with a variety of sensor products, Microsoft 365 and our booking solutions. With a communication path between the meeting room or desk sensor’s API and Microsoft 365, our sensor integration can let you know what workspaces and resources are being used and how.

A physical registration of movement confirms if a room or workspace is being used. When movement is detected – or not, the status of a workspace is automatically updated within the Resource Central and Workspace booking systems in place.

This combination allows businesses to further automate and streamline workspace and time management, create greater flexibility for employees, make smart operational decisions, and reduce overhead costs.

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people working in open office workspace

Free Online Demo

A member of our experienced team is ready to give you a non-obligation tour of any one of our products.

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How to access workplace analytics?


To access workplace analytics effectively, it’s essential to have the right software in place and ensure data integrity. Add-On Products’ Insights gives you rich real-time insights and dynamic business intelligence dashboards and reporting, which helps you better understand and optimize your office space and meeting room usage. With the integration into Outlook and Microsoft 365, the workplace analytics solution can provide actionable insights into various areas such as desk usage, meeting room utilization, employee attendance, office activity, and resource needs. Contact us to hear more.

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