Smart Office Solutions

Simplify meeting room and workspace management to enhance collaboration and productivity

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Structered avaliability with Smart Office Solutions

Give employees more control over their work environment with smart office solutions

Smart office products connect people to your office building with an ecosystem of hardware and software that helps them locate the best workspaces, find colleagues, and spontaneously book free meeting rooms. Flexible workspaces give employees autonomy and empower them to do their best work.

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Enhance employee well-being

Technological enhancements have the power to transform uninspired offices into pleasant workspaces in which employees want to spend more time. Smart office solutions help to boost employee well-being and increase business performance by allowing for more effective collaboration.

Employees feel more productive and achieve a healthier work-life balance when they can choose when and where to work and book the spaces they prefer.

people working in open office workspace

Built for

Smart office products for today’s flexible working environment

The rise of digital work and flexible working arrangements has made it so that employees can work wherever they want, whenever they want. This has led to an increase in unused meeting rooms and empty desks in office buildings.

By converting traditional office spaces into shared, flexible workspaces, businesses can maximize the use of space and transform their office buildings into buzzing collaboration hubs that align with the future of work.

Smart office solutions are user-friendly tools that allow employees to plan ahead and give them the freedom to find the space they need based on their schedules.

Smart office platforms can be integrated with different systems, including the following:

  • Meeting room booking system
  • Digital signage
  • Desk signs
  • Mobile workspace booking app
  • Hot desk booking

Highlights - Benefits of Smart Office Solutions

Smart office benefits for employees

Smart office products enable employees to quickly locate free meeting rooms, book workspaces that match their activities, find workspaces near a specific team or colleague, and reserve hot desks before they arrive at the office. Smart office solutions empower employees and eliminate hassles around finding and booking meeting rooms and workspaces.

Hot desking software
Gain access to valuable workplace analytics

In addition to enhancing employee productivity, smart office products are also an asset for employers because they provide insight into how people use office space and uncover opportunities for improvement. This allows you to make data-driven planning decisions.

Determine which spaces are in demand, analyze peak hours, and identify dead spaces. You can also generate reports that reveal patterns and common issues. These insights can help you make adjustments to your workplace according to shifting trends and needs while saving on costs and resources.

Improve office sustainability

Companies that use smart office products maximize real estate usage and employee capacity through flexible working arrangements and therefore require less office space. This leads to lower energy costs and improves your company’s ecological footprint.

 

Attract and retain talent

Smart office solutions are a hot topic among business leaders because of their power to help companies attract and retain talent. Smart office products allow companies to foster creative, collaborative, and technologically innovative workspaces that enhance collaboration and boost employee morale. Flexibility is the future and employees seek workplaces where they can do their best work without the confines of a traditional 9-to-5 office environment.

How to Attract Top Talent by Optimizing the Employee Experience
Smoothly transition to flexible seating

One of the most common complaints when offices transition from assigned workspaces to flexible seating arrangements is that the onus is on employees to identify which workspaces are available. No tools are provided to employees to quickly and easily book workspaces or find their colleagues. This can negatively impact employee well-being and cause frustration.

Smart office solutions take away the ambiguity of figuring out which workspaces are available, giving employees the ability to quickly identify and book workspaces anytime, anywhere.

Kiosk for desk booking

Eliminate the complexity of flexible work

Add-On Products helps you create a hybrid work environment where employees can easily find and book workspaces, whether they are in the office or working from home.

Accessible via mobile app or computer, our smart office solutions give employees peace of mind in planning their workday or workweek.

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Boost collaboration, both in-person and virtual

Smart office solutions support teamwork and collaboration by helping employees gather on-site. Employees can quickly search for colleagues to book a space near their
teammates and collaborate while in-office. They can also book hybrid meetings that include both remote and in-office colleagues.

Book all kinds of resources

In addition to booking meeting rooms and hot desks, smart office solutions can be configured to book huddle rooms, booths, parking spots, and virtually any resource
according to your company’s needs.

 

collaboration_people showing team spirit focus on hands

Find and book workspaces from a mobile device, desktop, laptop, or digital sign

 

Scheduling workspaces has never been easier. Employees can use any platform that suits their needs to find and book workspaces.

Platforms

Book from a mobile device

Add-On Products offers smart office solutions that enable employees to quickly identify which desks and rooms are available.

The Workspace app is a mobile app where you can review color-coded floor plans that communicate availability and help you identify where your team will be sitting. While in the office, employees can use their mobile app to scan the QR code on a meeting room or hot desk sign to book it on the spot.

Book from a laptop or desktop

An extension of Microsoft Outlook®, Resource Central allows for more advanced searchability and resource booking. Employees can hop on their computer to gain insight into room amenities and capacity, book services like catering, and invite attendees to meetings.

Smart office solution
Book from a digital meeting room sign

Meeting room digital signage puts the control of meeting rooms right at your fingertips. Digital Sign Client meeting room displays integrate seamlessly with Microsoft Outlook®,
Exchange, and 365 and allow for easy meeting room scheduling while in the office. Simply tap the digital sign or scan the QR code to book a meeting room directly on the
sign. If a meeting is done early, you can use the sign to cancel it on the spot, or if the meeting is running over, you can extend the meeting on the sign.

book from a digital meeting room sign
Book from a digital desk screen

With color-coded digital desk screens placed on desks, employees in the office can quickly determine which desks are open and book them on the spot. Employees can tap the touch screen or scan their RFID access card to book the desk.

Book from a digital desk screen

Trade a hodgepodge of workspace management solutions for a seamless smart office platform

Smart office solutions help you get more out of your workspace while improving employee productivity and happiness. With more autonomy and control, employees can work smarter. Meanwhile, the need for space will be minimized and your operational costs will go down.

Create an efficient, flexible, and effective workplace that employees love

Add-On Products is here to help you collaborate more effectively and work more efficiently than ever before. Let’s discuss how our smart office solutions can help to transform your office.

People having a meeting-view to office

What People Say

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"Our staff are very comfortable using Resource Central to manage their diaries and meetings"

Ian Scullion, Project Manager

Manchester Primary Care Trust, UK

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"The main reason we chose Resource Central is that it supports multiple companies and is easy to use and operate. Having a single solution for all the companies to operate has been a real benefit."

Svein Arne Hammersland, Manager ICT

Sparebanken Vest, Norway

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"The Outlook Web Access capability and reporting and auditing are key features that attracted us to this product."

Maria Eisenberg, CTO

Calgary Health Region, Canada

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