Hot Desk Booking

Simplify the management of flexible workspaces. Quickly find and book hot desks.

Desk Booking Solutions

Maximize the use of workspace and reduce costs

Hot desking is a great solution for businesses that have many part-time employees, remote employees, or employees that spend a lot of time out in the field. Hot desking helps to improve efficiency and cut costs without sacrificing customer service or the comfort of your workforce.


Desk booking software
Trusted WorldWide

Desk Booking Software

In modern offices, a growing number of employees only spend a fraction of their time at their desks. To maximize the use of workspace and reduce overhead costs, many companies are turning to hot desking, a workspace sharing approach that leads to better collaboration, fosters teamwork, and enhances flexibility.

Resource Central’s hot desk booking feature helps organizations simplify the management of flexible workspaces. Resource Central integrates with Microsoft 365 and Exchange, allowing you to seamlessly schedule and manage hot desks through standard Microsoft Outlook® interface.

Built for

Benefits of Using a Desk Booking System

Resource Central’s hot desking feature is fast, easy to use, and efficient. Resource Central enables you to easily book workstations and services, as well as other types of resources, including conference rooms, parking spaces and equipment.

Benefits of our hot desk booking feature include the ability to filter and select resources by category or location. Available workstations or hot desks can be viewed at a glance, so you can schedule the right hot desk quickly and efficiently. Users have the ability to book hot desks in advance or schedule them on the spot. You can also generate accurate reports that detail resource usage patterns.

Smart office solution


Quick User Adoption

Resource Central has the look and feel of your standard Microsoft Outlook® environment. The desk booking feature in our resource booking system, enables your staff to work more efficiently in a shared workspace. It can be difficult for staff to adjust to new booking procedures, but the transition is much easier and far less stressful if you implement a well-known look and feel system that helps you organize and manage workspaces more efficiently.

Resource Central seamlessly integrates with Outlook® and Microsoft 365, so users can get up to speed almost immediately, with no end-user training required.

Read more about our meeting room booking system.

Hot desking software
Flexible Booking with Pooled Resources

More companies are focused on flexible working, where fixed workstations are no longer commonplace. Efficient and easy-to-use desk booking solutions are becoming a way to control work environments in offices to ensure available workspaces for all colleagues.

With pooled resources you can book a desk that is part of a group of resource, instead of a desk with its own specific calendar. When you arrive at the office, you will be able to choose any free desk within your booked pool. Use pooled resources for desks, parking spaces or any other equipment.

Pooled Resources
Combine Desk Booking with Screens

Our digital desk booking screens make workspace management easy. Simply locate an unoccupied desk and tap the touch screen or scan your RFID access card to book the desired workspace. Mount the screens to desks for enhanced visibility for workspace occupancy status and ease of use.

Our desk screens integrate with Microsoft Exchange / Office 365®, making sure schedules are updated automatically in real-time. With the centralized web-based dashboard, you can get insights and reports of your workspaces to help monitor and optimize how they are being used in your organization.

*Workspace displays support Standard and Light resources.

Read more about our desk booking screens.

Hot desk booking screens
Use our Kiosk for Desk Booking

From a floor plan on our Kiosk, you can easily view and book available desks. It gives you a complete overview and quick availability. Place your overview booking screen in reception areas or entrance ways to where your desks are located.

Kiosk for desk booking

Workspace Booking App Always at Your Fingertips

Book hot desks, workspaces, and meeting rooms directly from your smartphone or tablet with our Workspace app for iOS and Android. Book a workspace right off the interactive color-coded floor plan or scan a QR code on the resource to find out if a resource is available to book. Search for your colleague’s name in the app to find and book a desk near your team. Confirm your bookings, reschedule, or cancel your bookings to free up the resource for others.

Read more about our Workspace app.

What People Say

Testimonial image

"Our staff are very comfortable using Resource Central to manage their diaries and meetings"

Ian Scullion, Project Manager

Manchester Primary Care Trust, UK

Testimonial image

"The main reason we chose Resource Central is that it supports multiple companies and is easy to use and operate. Having a single solution for all the companies to operate has been a real benefit."

Svein Arne Hammersland, Manager ICT

Sparebanken Vest, Norway

Testimonial image

"The Outlook Web Access capability and reporting and auditing are key features that attracted us to this product."

Maria Eisenberg, CTO

Calgary Health Region, Canada

Trusted WorldWide

Book demo

Loading hold on...

Chat icon