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Why Your Workforce Should Influence Your Workplace Technology Choices

Workplace technologies are most effective when chosen with the workforce in mind. Putting people at the center of your decision-making process for selecting workplace solutions is a good way to identify which tools you need, and which you don’t.

Below, we look at why you should prioritize employees when choosing office technologies, and then what workplace tech solutions may be a good fit for your business.

Workplace Tech to Facilitate Workplace Interactions

The right solutions support workforce interactions, relationships, office spaces and other workplace tools. With many of today’s businesses operating hybrid or flexible work models, tech can bridge the gaps in communication that may exist for on-site and off-site employees.

Workplace tech should:

  1. Help to make in-person workplace interactions more effective and efficient.
  2. Enable seamless communication and collaboration between employees and teams regardless of hybrid, on-site, remote, or flexible working status.
  3. Create connective interactions between the people in the office, the office space, and all utilized technologies.

Essentially, workplace tech solutions need to work with existing employee technologies (like how our Resource Central works with Microsoft’s suite of products); create a more efficient workplace through resource and workspace management and usage; and support cross-dimensional teams to drive bottom-line growth.

What Workplace Tech Solutions Are Right for Your Office?

Choosing the right workplace tech solutions doesn’t have to be complicated. Since most workplaces now operate with some sort of hybrid model, let’s look at three of the essential technologies for a hybrid workplace to succeed.

You can view all six recommended tech solutions for a hybrid workplace here.

  1. Workplace booking software – employees need to be able to access the right resources at the right time. This includes hot desks, huddle rooms, meeting rooms, conference rooms, laptops, projectors, and even at times, catering. Moreover, for operational efficiency, a good workplace booking software allows you  to view real-time attendance and data to make data-driven decisions about workspace usage, development, and workplace inefficiencies related to staff and workspaces.
  2. Cloud document management solution – Cloud technology has been around for years, but it’s only in the last few years that organizations have begun to look at the cloud as a centralized place for not everything. Data. Documents. And yes, technologies. For hybrid workplaces, having a cloud solution is pivotal. The cloud allows real-time access, editing, sharing and storage of stored documents and solutions regardless of geographical location. For a workplace where employees may be in various cities and countries, a cloud document management software solution should be (1) usable on any browser; (2) support multiple document formats; (3) have strong security protocols; and (4) can assign or restrict access.
  3. Communications platform – Employee communication is a critical component of any business’ success. Hybrid workplaces need a reliable and agile communications tool that can integrate with cloud document software and other SaaS tools; provide customizable channel and chat options; and connect channels with other companies (e.g., when teams need to communicate securely with agencies or partners).

In looking at the above tech solutions, one thing is key in all. The technology is designed to reliably enable and/or support a connected and communicative workforce and is agile enough to account for varying geographical locations.

Prioritizing Employees Starts with the Right Technologies

Another reason to technologically support your workplace properly is that the right solutions can help with employee well-being. A recent article on LinkedIn by Ulla Riber notes that a key driver of 2023 value-creating workplaces is employee well-being. Why? Because when employees are happy and satisfied, feel supported and empowered, they are more likely to be efficient, productive and deliver high-quality work.

The below excerpt nicely summarizes how technology solutions are being leveraged to help create more balanced, healthy, and effective workplaces:

…Tech is increasingly being used to make the in-person workplace more efficient and effective: Apps to view peoples’ office presence, book meeting rooms, navigate worksites, order lunch to avoid the queue. Digital solutions can help to make the workplace a more rewarding experience – if you put people and their working patterns, not just tech, at the core of the solutionIn general, if employers increase their understanding of their employees – how they work and not least why they work – they can create the right and attractive workplaces for them.“ –  Ulla Riber

What Riber calls out in her article is that technology can help support employees’ desire to feel a sense of inclusion and belonging, balance (work vs life health), and still drive a sustainable work model that results in value-creating workforces and bottom-line growth and innovation.

At the end of the day, the modern workplace needs a foundation supported by reliable and dynamic technology solutions that can deliver what the business and its workforce need to succeed.

 

Which Tech Solutions to Choose?

If you’re still unsure which workplace technologies will help your business, let our team help you navigate our options:

Set up a quick 15-minute consultation to discuss which office and workplace solutions may be right for your business. Get a free consult.

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