In this article:

Essential Workspace Tech Tools for Hybrid Offices
04 Apr 2023
Running a hybrid office offers a range of benefits to businesses. It allows you to be more agile and can even reduce certain operational overheads. It also tends to provide staff with a valued sense of flexibility.
However, hybrid operations aren’t automatically successful. You need to have appropriate resources to ensure your workspace runs productively. With many tools now available to businesses, it can be difficult to know which can make the most positive impact.
We’re going to look at 7 impacting workspace tech tools for hybrid offices.
Workspace Booking Software
Running a successful hybrid operation requires a commitment to agility. However, your staff can’t be agile if they can’t rely on the resources they need being available during appropriate times and in the right places. This is where solid hot desking and meeting room booking software is essential.
Add-On Products’ workspace and meeting scheduling solutions offer a simple approach to managing workspaces. Hybrid employees are able to gain real-time insights into what rooms are available to suit their purposes and book them through an app.
Some of the features of Add-On Products’ Meeting Room Booking System include:
- Can be tailored to book meeting rooms, conference rooms, desks, huddle rooms and more
- Catering can be ordered directly when scheduling a booking
- Users can request laptops, projectors, and other equipment
- Real-time attendance data and visitor processing
Cloud Document Management
Hybrid operations are increasingly reliant on the cloud. This tool allows teams to access, edit, and share documents wherever they are in the world. The result is that there are fewer disruptions to productivity and collaborations.
There are different popular cloud document management systems for hybrid workforces. This isn’t just because team members can contribute to shared documents. They also have strong security protocols.
Some of the features of cloud document management software include:
- Usable on any browser
- Multiple document formats
- Ability to assign or restrict access
Digital Whiteboard
Good collaboration is at the heart of any successful business. In hybrid teams, effective interactions can be quite challenging. After all, good meetings require everybody involved to be confident that they can contribute to their fullest. You, therefore, need tools that can practically bridge the distance between those in the office and those at home often.
Digital whiteboard software is designed to aid distant team collaborations. The platform offers space for members to brainstorm in real-time no matter where they happen to be working from. Employees can also color code their contributions to make it clear who has made suggestions, which aids post-meeting recaps and transcriptions.
Some of the features of digital whiteboards include:
- Instant messaging for easy communication and feedback
- Integration with popular office software platforms
- Centralizes brainstorming activities for easy access, contributions, and sharing
Communications Platform
Communication is the key to any remote or hybrid operation. All members of the team are able to contact one another regularly and in a meaningful way. Unless effective platforms are in place, there’s significant room for errors and team conflicts. Therefore, a reliable and agile communications platform is a must.
Communications platforms have risen to prominence in hybrid companies over the last few years. It offers a range of communications options, including instant messaging, video calls, and screen sharing. It also allows companies to provide various specific channels.
Some of the features of communications platforms include:
- Integration with cloud document software
- Focused channel options
- Connect channels with other companies
Software Bug Collaboration Tech
For hybrid software teams, one of the biggest challenges is keeping track of issues within the project. Bugs can arise throughout the development process, with varying levels of severity. Unless all relevant team members have the ability to collaborate on identifying, tracking, and addressing bugs, the project can quickly collapse.
Software bug-tracking platforms can provide a centralized hub for issue management that can be accessed by team members across the globe. Contributors can also easily see the progress of how the bug is being handled and which team members are involved in the process.
Some of the features include:
- Tailorable boards to view bug identification and management
- Roadmaps to help teams plan to address bugs and each team member’s role
- Real-time reports and data on progress
Asynchronous Video Platform
One of the challenges of hybrid operations is that team members can’t consistently have face-to-face interactions. This is particularly prevalent with international teams, in which members may be operating from different time zones. Utilizing an asynchronous video platform allows team members to communicate more meaningfully and effectively.
An async video messaging service bridges the gap between remote and hybrid workers. Team members are able to record simple video messages to one another and share a link in an email or instant messaging app. This can be used for casual chats, project check-ins, and following up on meetings.
Some features of video platforms include:
- Browser integration
- Enables out-of-office collaboration
- Comments are time-stamped for clarity and accuracy
Workflow Management
Keeping projects on track among multiple hybrid collaborators can be difficult. This is especially prevalent when each member has a different role to play and operates in a largely independent way. Workflow management software can help improve clarity and visibility among geographically disparate teams.
Workflow management platforms enable teams to keep track of tasks throughout the lifespan of a project. User-friendly design allows members to create new tasks, assign them to one another, and see the current progress. Teams are often also able to message one another both directly and within tasks.
Some of the features of workflow management software include:
- Integration with cloud document platforms
- Members can track tasks, deadlines, and overall project goals
- Messaging options
Conclusion
Running an effective hybrid office benefits from a range of reliable tech tools. Platforms like digital whiteboards make distant collaborations more practical, while Add-On Products’ workspace and room booking software helps manage space resources. For software companies, collaboration tech can be a valuable way to track and manage bugs. It’s important to understand your company’s specific challenges and adopt the tools that best fit your needs.
Guest post by Sam Bowman
15 minutes online demo
Information
Add-On Products
Roms Hule 8
DK7100 Vejle, Denmark
Phone: +45 7944 7000
Mail: info@add-on.com
CVR: 25171144
Download Start your workspace transformation
Information
Add-On Products
Roms Hule 8
DK7100 Vejle, Denmark
Phone: +45 7944 7000
Mail: info@add-on.com
CVR: 25171144