Room Scheduling Software Solutions

Designed to streamline meeting and conference room scheduling, management and more.

Meeting Room Scheduling Software Designed for You

Designed to expedite scheduling and management rooms for your meetings and conferences, these room scheduling software solutions are built for Microsoft Outlook®, Microsoft 365, Teams and the Exchange Server.

Resource Central and our Workspace Booking App enable you to locate and schedule the room you need, as well as manage the invitees and ordering meeting resources such as catering quickly and easily.

Trusted WorldWide

User Friendly, Business Optimized Room Scheduling

A Trusted Meeting Room Schedule Software

Make setting up and managing meetings more efficient with Resource Central. This comprehensive meeting schedule software lets you locate and book rooms, manage visitors, and book any additional resources you need such as laptops or catering. It can be installed on-site, in your own cloud or in our cloud as a SaaS solution.

Take advantage of built-in features such as Assisting Organizer, Booking Manager and order forms built-in directly into the meeting room manager to order catering, AV equipment, table arrangements and other services. If changes are made, attendees and service providers are automatically notified when the meeting and/or order form is updated.

You can also add on additional features to further streamline meeting management such as automated SMS/email notifications sent to the meeting organizer when attendees check-in.

Book Available Rooms with Interactive Floor Plans
Built for the Flexible Working World

With remote and flexible workforces as the new normal for many organizations, being able to easily book and manage desks and workspaces on-the-go is key. Our Workspace app allows you to book and manage meeting rooms, desks and workspaces directly on any mobile device (iOS or Android) including smartphones and tablets.

Using a color-coded, real-time floor plan map, Workspace can help you manage your schedule and find the right workspace for your needs, from in the office or on the road.

Book conference rooms, hot desks, flexible meeting space and other resources managed through Microsoft 365® or your Microsoft Exchange on-site.

Download | App Store

Download | Google Play

Book Meeting and Conference Rooms Faster with QR Codes

Workspace allows you to book meeting rooms and other workspaces directly in the app or by using the QR code function to scan a QR code outside the meeting room.

Using your customized, color-coded visual floor plan and office map, employees can identify and book available meeting rooms, conference rooms and desks right from the floor plan. Simply find an available space, tap it, and schedule it using the QR code on the floor plan.

Combining Workspace and Resource Central

Combining our meeting schedule software with our mobile workspace booking app, allows you to easily manage meetings from start to finish.

  • Search for and book available meeting rooms and hot desks by filters and locations directly through Outlook®, either in advance or on demand
  • Reservations are automatically updated in the Workspace app
  • Streamline visitor management with self-registration kiosks, customized badges, email and SMS meeting notifications, and more
  • Book additional services with order forms included directly in the Resource Central software, to order catering, table arrangement, etc., when making a meeting room booking

 

Room Scheduling Software Features & Benefits

Resource Central and Workspace are designed to help businesses of any size to streamline and automate workspace usage and management processes. Below are some of the features and benefits provided by these meeting room scheduling software solutions.

View full features of Resource Central →

Features & Benefits

  1. List and book available meeting rooms, resources, equipment, cars and hot desks through Outlook®
  2. Book recurring meetings and services
  3. Book multiple resources and order catering and extra services in one step
  4. Integrated with Microsoft Outlook®, Exchange, and Microsoft 365, using Microsoft’s own standards.
  5. Realtime analysis of your workplace with Insights, based on Power BI
  6. Automatic workflow for changes and cancellations
  1. Manage bookings and orders on behalf of your colleagues using the 'Assisting Organizer' feature
  2. 18 languages supported by software
  3. Manage resource reservations with the 'Booking Manager' feature
  4. Book workspaces, desks, and meetings with resources and attendees via smartphones, tablets, and browsers via Resource Central’s Resource Booking Web App, with no need for an Outlook® client
  5. View your calendar and book meetings / resources anytime and anywhere independent of device, browser and Outlook® clients.
  6. Installed either on-site, in your own cloud or in Add-On Products’ cloud as a full Software as a Service solution.

What People Say

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"Our staff are very comfortable using Resource Central to manage their diaries and meetings"

Ian Scullion, Project Manager

Manchester Primary Care Trust, UK

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"The main reason we chose Resource Central is that it supports multiple companies and is easy to use and operate. Having a single solution for all the companies to operate has been a real benefit."

Svein Arne Hammersland, Manager ICT

Sparebanken Vest, Norway

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"The Outlook Web Access capability and reporting and auditing are key features that attracted us to this product."

Maria Eisenberg, CTO

Calgary Health Region, Canada

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