Meeting room booking system for microsoft
For Microsoft Outlook®, Exchange, Microsoft 365 and Teams
Are you looking for an easier way to organize your meetings? Do you have trouble finding available meeting rooms? Are late cancellations preventing efficient usage of your meeting rooms, or do you want to know which rooms are over-utilized? Use our meeting room booking system, Resource Central, to manage your meeting activities in a much more efficient way. Our meeting room manager can be installed either on-premise, in your own cloud or in Add-On Products' cloud as a SaaS solution.
Meeting Room Manager
Built specifically for Microsoft Outlook®, Microsoft 365, Teams and the Exchange Server, our meeting room booking system enables you to quickly and easily locate and schedule the most appropriate meeting rooms for your needs.
Search for suitable meeting rooms in one location or across multiple sites. Find ideal meeting rooms based on filters such as video conferencing rooms or room capacity in a user-friendly and intuitive interface.
Order Catering and Additional Services
Streamline your meeting planning with our meeting room manager, which quickly allows you to order different services while creating the meeting in Outlook®. Order services, such as catering, AV equipment, table arrangements, and a range of other internal or external services.
Our meeting room booking system, Resource Central, supports the service providers in handling orders from creation to delivery. Service providers will automatically receive incoming orders. There’s no need for service providers to manually make a note of changes, as Resource Central handles changes and cancellations.
Book Available Rooms with Interactive Floor Plans
With the Resource Central meeting room booking software you can book rooms via an interactive floor plan. Simply navigate to your desired location, locate the available rooms shown in green and book your room.
Setup is also a simple process: You can quickly import an image of your office space and set it up with our built-in configuration tools.
SaaS | Meeting Room Booking Software as a Service
Our meeting room booking system can be installed either on-premise, in your own cloud or in Add-On Products' cloud as a full Software as a Service solution.
Add-On Products' cloud is built on Microsoft Azure, providing a scalable platform architecture centrally managed and supported by our own experienced staff.Read more about our Software as a Service
Book additional Resources like Laptops, Projectors, Cars, Bicycles etc.
Streamline your booking processes by including different resource types and add customized services in the order form for these types of resources.
Order forms are customizable and can be adapted to your specific needs. This means that the associated services available on each order form can vary based on the individual resource types, building or location. With Resource Central meeting room booking system, you can book parking spaces, larger events or anything else that fits your organization's needs.
Hot Desk Booking | Flexible Workspaces
Manage workspaces with our meeting room booking system reducing overhead costs and enabling flexible working initiatives.
Organizations interested in utilizing their facilities more efficiently are increasingly turning to Resource Central to schedule their workspaces. With hot desk booking, users can search for and book available workspaces by filters and location directly through Outlook®, either in advance or on demand.Read more about desk booking
Workspace Booking for iOS and Android
Combine Resource Central with our Workspace booking app and take flexible working to a higher level.
Book and manage meeting rooms and hot desks directly from your smartphone. Search for available workspaces to find a resource that fits your criteria, or book directly on color coded floor plans. You can even search for your colleagues to find a desk near your team or use QR code scanning.Read more about Workspace booking
With Resource Central meeting organizers can pre-register visitors and receptionists can check visitors in, print customized badges and perform barcode scans to keep track of registered visitors.
Our meeting room booking system includes a self-registration kiosk feature which allows visitors to check themselves in. Upon check-in, the system automatically sends a notification to the meeting organizer by email or text / SMS*.
*Optional feature / additional cost.
Outlook® Add-in with Cross-platform Support
With the Outlook® add-in, alternate Outlook® versions, such as Outlook®for Mac, are also able to save time and money on their meeting management process.
With the add-in you can find ideal meeting rooms based on filters, categories and favorites, and even filter rooms based on the number of invited attendees. You can easily see the availability of meeting rooms and attendees with color-coding.
After booking your meeting room you can order catering and additional services.
Let Key Personnel Manage your Meeting Rooms
With our meeting room booking system, key personnel, like a secretary or receptionist, can handle all existing room and resource reservations. For example, if a meeting organizer arranged a meeting with four attendees but scheduled one of the large conference rooms with 20 seats, key personnel can change the room booking, so the large room would be available for others.
This Booking Manager feature is especially helpful for organizations that have a shortage of meeting rooms.
Monitor Workspace usage with Reporting
Are you looking for ways to maximize the usage of your office space and resources?
Whether you’re a facility manager, CIO, or event planner, our meeting room and resource booking system with reporting allows you to keep better track of resource and workspace usage at your facility. You can generate detailed reports about workspace and meeting room usage for recordkeeping purposes. Reports let you know how space is used, so you can determine how much and what kind of meeting room space you need, and what you don’t need, ultimately helping to lower overhead costs.
Video Conferencing including Skype for Business Integration
Easily find and book video conferencing equipped rooms with Resource Central meeting room booking system. Resource Central works with several video conferencing systems, including Skype for Business, Pexip and Polycom.
When a meeting organizer schedules a meeting, where the rooms are equipped with e.g. Polycom equipment and software, the connection will automatically be established. This will remove the technical efforts of setting up the connection manually. Other end points and audio calls can also join the video call.
Meeting Room Booking Web App | Schedule Meetings anytime, anywhere
Book meetings with resources and attendees via smartphones, tablets and browsers via Resource Central’s Resource Booking Web App with no need for an Outlook® client.
With our meeting room booking system, you can view your calendar and book meetings / resources anytime and anywhere independent of device, browser and Outlook® clients.
Microsoft Outlook®, Exchange and Microsoft 365 Integration
Resource Central is built for Microsoft Outlook®, Exchange and Microsoft 365, using Microsoft's own standards. This gives you the tightest integration with your existing Microsoft messaging platform.
No need to migrate user or booking data from your Microsoft platform and no need to worry about uptime of a 3rd party system. Using Microsoft Exchange or Microsoft 365 as the primary database is the best way to ensure room and resource availability is updated in real time and always accurate.
Microsoft Teams Integration
Microsoft Teams is Microsoft's next generation software for more collaboration. Resource Central is ready to go because of its high level of integration with Microsoft Exchange and Microsoft 365.
We want to take full advantage of the current third-party capabilities offered by Microsoft. Book rooms and resources in teams as usual. You can then order catering, register visitors and book additional services in Resource Central. A Teams app for 'My Meetings' gives you an overview of meetings booked with Resource Central and allows you to edit them.
Integrate Resource Central with Room Booking Displays
Combine our meeting room booking system with our conference room sign solution.
Use our digital signage software to create, confirm, extend and end meetings directly on conference room signs, or create an overview of several meeting rooms on one sign. Book meetings directly on the sign outside of the conference rooms or in your standard Outlook® environment. Either way the meeting is automatic synchronized with the Exchange server.
- List and book available meeting rooms, resources, equipment, cars and hot desks through Outlook®
- Order catering, table-arrangement and other services
- Book recurring meetings and services
- Book multiple resources and order catering and extra services in one step
- Order confirmations are automatically sent to all meeting organizers and service providers
- Automatic workflow for changes and cancellations
- Customized catering items and menus
- View nutrition and allergens information
- Manage bookings and orders on behalf of your colleagues using the 'Assisting Organizer' feature
- Get an overview of all meeting rooms showing availability, room description and images
- Filter on specific locations and find available meeting rooms with color-coded interactive floor plans
- View availability of internal meeting attendees
- Manage resource reservations with the 'Booking Manager' feature
- Hide or restrict selections of resources that organizers do not have permission to book
- View reservations and orders
- Outlook® add-in with cross-platform support
- Run included standard reports, such as resource utilization reports
- Pre-register visitors, print visitor badges, perform barcode scans and receive notifications when visitors arrive
- Delete sensitive data manually or automatically for GDPR compliancy
- Use the self-registration kiosk for speedy registration
- 16 languages supported by software