Meeting and Conference Room Digital Signage

Meeting and conference room digital signage is a modern solution for streamlining your company’s meeting schedules. By installing digital signage, you can display ongoing meetings, identify their hosts, and indicate their expected duration on interactive screens outside meeting rooms.

The meeting room digital signage synchronizes with the company’s calendar booking system, such as Resource Central, to automatically update with new meetings or schedule changes. This allows organizations to maximize the use of their conference rooms and reduce interruptions caused by unexpected meeting conflicts, because there are no more double bookings and less confusion.

Meeting room digital signage goes beyond simply displaying room reservations. Equipped with advanced technology, these signs can provide real-time status of the meeting, whether it’s in progress, delayed, or over. They can also be integrated with other systems to display important announcements, present the day’s agenda, and even help guests find their way around the building. This form of digital signage can improve communication and productivity in the office environment.

Add-On Products can provide a complete meeting management solution with digital signage. The complete solution will provide your company with opportunities such as quick meeting room booking with the ordering of catering and services, visitor management and meeting information displayed on the digital signs.

Your signage can run on hardware based on iOS, Android, or Windows. You can choose your own devices or purchase preconfigured, high-quality room signs and larger displays from Add-On Products or local resellers. All hardware options synchronize seamlessly with Digital Sign Client.

Our range of digital signage includes:
– digital meeting room signs for Microsoft Exchange and 365, where it is possible to book, confirm, extend, and end meetings directly on the sign or book using the calendar software. All information is automatically synchronized with the Exchange Server, ensuring real-time information.

– desk booking screens, which can double as meeting room booking displays, making workspace management easy. You can identify and book available workspaces from the desk screen, your mobile device, or Microsoft Outlook®.

– dynamic digital signage software to promote your company and make visitors feel welcome by informing everybody with a current overview of the day’s events, meetings, and other activities. Content that you can display on your digital signage includes videos, pictures, and RSS feeds.

Digital Sign Client integrates natively with Microsoft Exchange and Microsoft 365. Any meeting created or updated in Outlook® is automatically synchronized to the correct meeting room sign. If a meeting is extended, ended, or booked directly on the display, the change is instantly pushed back into the Exchange Server. This ensures the room status is always accurate and prevents double bookings.

Yes. Add-On Products offers a centralized, web-based dashboard where administrators can monitor all digital room signs, update layouts, upload branded templates, push new content, and track the status of each device in real time. The heartbeat feature also shows whether each sign is online or offline.

Absolutely. You can customize the design of your digital signs using the built-in template editor. Logos, colors, backgrounds, fonts, corporate videos, and room names can all be tailored to match your organization’s brand identity. You can update branding across multiple signs at once from the central dashboard. This makes the displays multifunctional for communication, not just scheduling.

Yes. With Digital Sign Client, users can create, confirm, edit, extend, or end meetings directly on the touch display outside the room. These actions immediately synchronize with Outlook® and Microsoft 365, ensuring room availability is always up to date.

Yes. RFID authentication can be enabled on supported hardware. This ensures only authorized users can confirm or create meetings on the sign. If a meeting organizer does not check in using their RFID card, the room is automatically released, minimizing no-shows and improving room utilization.