Digital Sign Service - meeting room digital signage software for Microsoft Exchange and Office 365

Digital Sign Service is a software program for managing meeting room signs. You can either book meetings in your Outlook® environment or directly on the touch screens outside of meeting rooms. Digital Sign Service ensures that the information on the meeting room displays is correct, therefore improving internal and external communication. At the same time, Digital Sign Service can drastically improve your brand recognition. Our software supports hardware running on iOS, Androidand Windows. 

touch and book

Touch and Book

With Digital Sign Service interactive digital signage software, you can create, confirm and edit meetings directly on the screen. The intuitive interface ensures easy booking- and optimizes resource utilization.

Meeting details

Meeting details

Digital Sign Service is a complete, easy-to-use, and functional dynamic digital signage solution that keeps employees informed of current and future events happening in a specific room. Digital Sign Service eliminates confusion regarding who booked the room or whether the room is available.

It seamlessly integrates your screens with the Microsoft platform. When you book a meeting in Outlook®, the information is automatically displayed on the appropriate screen. You can also reserve a room or change a meeting by using the touch screen outside the meeting room, eliminating the need for additional paperwork.

communication digital sign service


Digital Sign Service improves your company’s internal and external communication. Guests and employees can easily determine if they have found the correct meeting room, and real-time updates ensure that they don’t enter the wrong room due to last minute changes.

You can also use your Digital Sign Service screen to display a video or a background image with your corporate branding or other relevant information.


Customized layout options

Use Digital Sign Service to enhance your branding efforts. You can design a unique template that’s adapted to your company’s logo, colors, and font. This gives your brand a professional and consistent image. The background image is server-managed, allowing you to centrally manage all screens from one location. 

You can also use the digital sign outside of the room to display a video, an image and / or message about one of your products. This gives you a platform to market your products or perhaps sell promotional space to a vendor.

hardware independent

Hardware independent

Digital Sign Service software supports a wide range of hardware. For instance, you could use tablets as meeting room signs. Tablet devices are a well-designed and cost-effective solution with touch-screen ability.

Choose from hardware based on iOS, Android or Windows for your digital signs. Should you choose to replace your digital signage hardware, you won’t need to buy new software.

Qbic tabletsGlorystar tablets

Software and hardware - complete package ready to use

Digital Sign Service is already a great choice for digital signage with true Exchange and Office 365 integration with a wide range of hardware. To make it even easier for you, we now offer hardware and software as a complete package.

We have carefully selected specific technology partners to work with, allowing us to offer market leading hardware alongside our market leading software.

With our meeting room touch panel display, you can create, confirm and edit meetings directly on the screen - making meeting management easier for you. With the LED light showing room status, you can easily determine, from a distance, whether the meeting room is available or not.

We offer a range of quality hardware in modern designs. Some of these include meeting directory displays, and accessories for meeting room touch panel displays, e.g. multiple type of wall mounts and stands. 

Contact your local reseller or us directlyfor more information.

Brochure: DS-1050 Touch Panel Display, Datasheet
Brochure: DS-JAR101-MR Touch Panel Display, Datasheet

Meeting Directory

Meeting directory

Get an overview of all current and upcoming meetings taking place that day, to display in reception / common areas. You can view meetings for the current room, but also for other rooms around the facility from one screen.

Visitors and staff can now easily locate their meetings and your colleagues always have an up-to-date overview of all activities.

Digital Signage Software as a Service

SaaS | Digital Signage Software as a Service

Digital Sign Service can be installed either on-premise, in your own cloud or in Add-On Products' cloud as a full SaaS solution.

Add-On Products’ cloud is built on Microsoft Azure, providing our most advanced software and scalable platform architecture, and is managed and supported by our own experienced staff.

Read More
Resource Central

Get a complete meeting management solution

Combine Digital Sign Service with our other products such as our meeting room booking software"Resource Central" and / or our dynamic information system "Ariadne" - for a complete meeting management solution from start to end.

This complete solution will enhance your company functionality with opportunities such as quick meeting room booking with additional resources and services - as well as wayfinding and visitor management to help your guests find their way around your company.


    • View current and / or upcoming meetings
    • Onscreen booking: create, confirm and edit meetings
    • Color coding: showing meeting room availability
    • Pin-code protection for accessing the door sign
    • Meeting directory to see all ongoing meetings
    • One-touch booking screen, to start / end meetings *
    • Videoframe to show videos on the screen *
    • Timeline showing todays meetings *
    • Server-managed utility power save
    • Support for multiple time zones
    • Customized templates to fit the branding of your organization *
    • Display your company logo
    • Server-managed background image without accessing the individual sign *
    • Standard templates available
    • Integration to Microsoft Exchange and Office 365

      * Coming soon