Customer Story - Copenhagen Municipality

Digitalization strengthens Denmark's largest workplace: The Copenhagen Municipality optimizes operations with efficient booking solutions and digital signage

Background

As Denmark’s largest workplace, the Municipality of Copenhagen needs efficient tools and solutions to optimize workflows and improve communication. Every day, around 45,000 employees use the municipality’s facilities and many use the municipality’s cars and bicycles for transportation during their workday. To facilitate a smooth and structured operation of the workplace and vehicles, a booking solution and digital signage for conference rooms are essential, ensuring more efficient resource utilization and increased productivity.

Copenhagen Municipality

The Challenge

How can work processes and resources be optimized?

For a large workplace like the Municipality of Copenhagen, it’s crucial to optimize the time used and ensure that employee time, meeting rooms, and vehicles are utilized in the best possible way. As part of the municipality’s digitalization process, they were looking for ways to optimize meeting planning, where catering can easily be ordered and invoiced at the same time as the meeting is planned. The municipality’s car fleet and bicycles also needed to be managed from the same system. In addition, there was a wish for digital signage that could be integrated with the existing Microsoft infrastructure.

The Solution

Efficient planning and resource utilization

Resource Central has enabled employees to easily and efficiently plan and coordinate meetings. This is essential to avoid overlapping meetings, ensure the availability of suitable conference rooms, and optimize the use of resources. In addition, employees have the option to book catering for meetings at the same time as they book the room. Cars and bikes can be booked in the same system, making it easy to keep track of which vehicles are available.

Digital signs for meeting rooms complement the workspace management solution by providing employees with real-time, up-to-date information about rooms. The screens display current and scheduled meetings for the day, and it’s easy to see from afar which meeting rooms are available as the signs light up green or red depending on the status.

The Municipality of Copenhagen

Industry

Municipality

Resources

Site License, 1000+

Location

Denmark

The Municipality of Copenhagen has been using solutions from Add-On Products since 2013 and has expanded the solution to more departments in recent years.

Copenhagen Municipality

The Municipality of Copenhagen uses the following solutions:

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Resource Central

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Digital Sign Client

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