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What Can I Book with Workplace Management Software?
16 Jul 2024
Workplace management software is for more than workspaces. With solutions like Add-On Products’ Resource Central, you can book anything from meeting rooms and desks to parking spots and catering.
Below we look at what you can book with Resource Central, the business benefits of using workplace management software for bookings, and a few real-world examples.
What Workplace Resources Can Be Booked with Workplace Management Software?
Bookable resources in the workplace can be many things. With workplace management software, the goal is to make it easy to book the resources and spaces employees need to do their job effectively while reducing administrative burden and waste. For example, with Resource Central employees can find and book meeting rooms and workspaces, and connected resources such as catering or AV equipment, at the same time, and from within their existing Microsoft applications and connected devices.
Workplace management software simplifies booking processes for workspaces and workplace resources by streamlining the booking process and connecting resources together. This drives incredible efficiency by eliminating the time employees would normally waste trying to book a meeting room, then catering, then an AV setup, then a parking spot. With workplace management software, you can do this in one place, all in a few clicks.
So what resources can you book then with workplace management software?
Bookable resources can include, but are not limited to:
- Flexible workstations and coworking spaces
- Hot desks
- Meeting and conference rooms
- Huddles and quiet rooms
- Laptops, projectors, AV equipment, etc.
- Catering (with specific nutritional and allergy rules)
- Car charging stations, parking spots, bike parking spots
- Office desk-bikes
And if your office has special zoned areas such as for employee bonding and relaxation (like The Social Zone in this blog) you can even configure Resource Central to make those bookable so teams can coordinate around each other to use larger spaces, and so as an organization you can track the usage and value of such spaces.
Plus for resources like catering or service cars, Resource Central makes it easy to manage these. The software supports handling and notification for when resources need to be closed, such as when a company car that has to be taken to service or an entire floor that will be closed for redecorating.
With a workspace management software solution just about anything that needs to be scheduled in the workplace can be booked.

The Benefits of Using Workplace Management Software for Booking
Using workplace management software can lead to a more productive workforce, lower operational costs, reduced waste, improved sustainability, and happier employees. From finding colleagues to booking workspaces, the amount of time wasted on administrative tasks can add up. In fact, each employee lost about two weeks just looking for available desks according to this report from Wired.
Another workplace survey from a few years before found:
- 4 in 10 workers spent an hour per week searching for a desk to work at
- 48% of office workers said they wasted “a notable amount of time during their working week looking for a free meeting room”
This is a great example of how a reliable meeting room booking system like Resource Central can help reduce or even eliminate the amount of time wasted by employees looking for workspaces. Employees can save even more time on booking too with Add-On Products, thanks to the mobile Workspace Booking App that lets employees book and manage while on-the-go.
Real-World Example: How Resource Central Streamlines Bookings to Drive Operational Value in Copenhagen
As Denmark’s largest workplace, The Copenhagen Municipality needs efficient workflows and seamless communication. With about 45,000 employees using the facilities, and many using cars and bicycles as well, the need to facilitate resource booking and usage optimization was critical.
To support this need, the Municipality of Copenhagen, opted to use Resource Central to create a smooth and organized operation that allowed employees across various departments to book and access the resources and spaces they needed without concerns of accidently double bookings, insufficient resources, and while enabling employees to focus more on work and less on finding workspaces and colleagues.
By using Resource Central, the Municipality of Copenhagen was able to drive efficient planning and coordination of meetings, ensure resource availability, optimize resource usage, streamline booking workspaces and related resources, and provide enhanced communications.
Read more about the Municipality of Copenhagen’s results with Add-On Products here >
Want to Learn More About Workplace Booking?
Using workplace management software can provide benefits across the board. From lowering operational costs and resource waste, to reducing employees’ time spent on administrative tasks and enabling higher productivity. If workplace management software is something you’re considering, or you have a solution but are keen to learn how to enhance results with digital signage capabilities, set up some time with our team here to talk through your needs and goals.
Read Next: 8 Ways to Streamline Workspace Booking
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Information
Add-On Products
Roms Hule 8
DK7100 Vejle, Denmark
Phone: +45 7944 7000
Mail: info@add-on.com
CVR: 25171144
Download Meeting Room Booking System (Resource Central)
Information
Add-On Products
Roms Hule 8
DK7100 Vejle, Denmark
Phone: +45 7944 7000
Mail: info@add-on.com
CVR: 25171144