6 Office Security Tips to Keep Your Workplace Safe

Ensuring cyber security and physical security measures don’t risk employees, clients, or the bottom line

Security is a critical component of any workplace. When weaknesses are present, the company is at risk for data breaches and workplace incidents. Cybersecurity is especially concerning for organizations who may be handling PHI and private financial data. In 2025, cybersecurity will receive heavy focus especially for identity and access management, robust data encryption, and advanced threat protection leveraging new AI tools. Moreover, a heightened focus on protecting sensitive information from sophisticated cyberattacks will occur as the rise of AI technologies and multi-agent systems the last two years has introduced new attack vectors and vulnerabilities that present added cybersecurity challenges.

Physical office security will also be considered more closely due to recent data that’s connected identity and access management to breaches. In a recent article by techrepublic.com, “Sagie Dulce, VP of research at segmentation firm Zero Networks, said identity-based attacks are the leading cause of breaches, and this is not looking to change. As these attacks escalate, security professionals are needed to eliminate potential entry points.”

All of these can quickly translate into high costs, lost revenue and clientele, as well as the loss of high-value employees.  To help you keep your workplace safer in 2025, we highlighted six key security tips to keep in mind.

What is Office Security?

While most people may have a solid understanding of office security, for the purposes of this article, office security refers to the processes, practices, systems and measures implemented by a business to protect its people, visitors, physical assets and intellectual property from potential threats. Threats can be physical or digital and include theft, vandalism, cyberattacks, hacking, data breaches, intrusion, and physical violence.

Office security is a critical component of any organization, helping to provide a safe, secure workplace and a trustworthy business partner.

Safeguard Your Office With These 6 Tips for Cybersecurity and Office Security

Cyber Security Tips

1. Regularly Update Software: This should be an easy best practice, but regularly updating software should be a prioritized task for every employee. Software updates are critical to ensuring protection is in place from bugs and cyber-attacks. This means updating software you use in-house such as Microsoft Office, and from individual software supplies you may have licensing with. Some companies prompt employees to manually do this, while others will automate updates across the entire system so employees don’t have to worry about this.
   
   
2. Safeguard Sensitive Data: This is where costly news headlines happen – when sensitive data is leaked, and companies are breached. Plus, with data privacy regulations and compliance requirements changing across the globe for different industries, safeguarding data is paramount. SaaS solutions, like our Resource Central solution,  provide a significant benefit when it comes to this too, because you can leverage robust security measures that are managed by a specialized provider such as data encryption, tight access controls, regular updates, and more – all without having the burden of managing the security infrastructure yourself.
   
   
3. Use Enhanced Identity and Access Management (IAM): As noted above, identity-based attacks have led to expensive breaches recently, so consider tightly managed user access controls such as multi-factor authentication, single-sign-on, and executing regular reviews of access of all systems, as well as implementing access policies to minimize unauthorized access to sensitive documents or systems. Moreover, a zero-trust network architecture approach to network access can go a long way in keeping things more secure. This means authentication is required on every device, for every user, even on the company’s internal network.

REAL-WORLD USE CASE: Explore how Add-On Products booking system helped provide secure and efficient workspace management within the utilities sector. Read now >

Office Security Tips

1. Update Your Visitor Management System: We have a few tips for you here, but they all go back to more secure visitor management.
   • First, consider using a smart visitor management system that can help more securely manage the visitor process. Add-On Products’ visitor management solution can help improve visitor management security while automating or expediting check-in and badge creation processes. Some of the key security features include:
     • Ability to configure visitor authorizations by specific locations and zones
     • Set up a mix of authorization processes so that only visitors going into areas with high security or areas with limited capacity will require authorization
     • Configurable “Authorizer” and “Receptionist” roles
   • Second, consider biometric authorization technologies like fingerprint scanners and facial recognition for more secure access to office facilities and systems.
   • Third, check and update physical security systems inside and outside the office. This can include security cameras with analytics capabilities to provide more real-time analysis and alerts, motion sensors, and actual security staff.
     
     
2. Emergency and Evacuation Plans: Make sure all employees are aware of and understand emergency and evacuation protocols, pathways and plans. Also, if you do not already, consider routine drills (once a quarter) to reinforce and practice for relevant emergency and evacuation scenarios. For example, an office in Oklahoma or Kansas will need to routinely practice tornado drills, while an office in Florida may need to prepare for hurricane season and flash flooding.
   
   
3. Routine Employee Security Training: Everyone is responsible for office security, online and offline. Educating employees about security best practices is an easy way to enhance security in the workplace. This is especially critical if a workforce is hybrid or has a lot of remote employees. Using regular training programs and tools like KnowBe4 is a good way to keep cybersecurity best practices like phishing awareness, password hygiene, ad document and data protection protocols top of mind for everyone.

Who is Responsible for Security in the Workplace?

The short (and correct) answer is “everyone”! While you may have an IT and Information Security team, it’s everyone’s job to support workplace security practices and to help ensure data is protected and no sensitive information or confidential company documents are accessed. From always keeping your badge on your person and closing computers down when not in use, to ensuring nobody walks into the office behind you and using a VPN offsite, employing security best practices daily helps keep the workplace and the overall business secure and safe.

Want to learn more about how Add-On Products’ solutions can help you improve workplace security or get more information about our technologies’ security features? Contact our team here to set up time to talk today.