Conference Room Signs

Optimize your meeting room usage and eliminate no-shows with our conference room signs for Microsoft Exchange & Microsoft 365.

GET A FREE BROCHURE » TECHNICAL REQUIREMENT »

Conference Room Signs for Microsoft

For Microsoft Exchange and Microsoft 365

Book, confirm, extend, and end meetings directly on the sign. With the dynamic conference room sign solution, you can create instant meetings that are automatically synchronized with the Exchange Server. The intuitive interface ensures easy room booking and optimizes your internal resource utilization.

Trusted Worldwide

Conference room sign solution

For Microsoft Exchange and Microsoft 365

Digital Sign Client is a conference room sign solution for managing conference rooms. Book meetings directly on the sign outside of the conference rooms or in your standard Outlook® environment.

Digital Sign Client ensures that the information on the sign is up-to-date, improving internal and external communication. At the same time, our conference room signs can improve your brand recognition. Our software supports iOS, Android and Windows, allowing you a free choice of hardware to match your existing interior design.

Room Booking Displays

Meeting details

The conference room sign solution keeps employees and visitors informed of current and future meetings taking place in the room. Digital Sign Client eliminates confusion regarding who booked the room or whether the room is available.

Digital Sign Client seamlessly integrates your signs with the Microsoft platform. When you book a meeting in Outlook®, the meeting information is automatically displayed on the appropriate conference room sign. You can also reserve a room or change a meeting by using the touch display outside the conference room.

Highlights

Communication

Digital Sign Client improves your company’s internal and external communication. Guests and employees can easily determine if they have found the correct conference room, and real-time updates ensure that they don’t enter the wrong room due to last minute changes.

You can configure the conference room sign to display video or background images with your corporate branding or other relevant information.

 

Meeting directory | Display meetings for more rooms

View meetings for several conference rooms around the facility on one sign. With Digital Sign Client, you can get an updated overview of all current and upcoming meetings taking place, to display in reception or common areas.

Visitors and staff can easily locate their meetings and colleagues always have an up-to-date overview of all meetings and information about available rooms and resources.

Available as a complete solution that includes hardware
Manage all your conference room signs remotely from one location

Manage all your conference room signs remotely from a single, centralized location, through a web-based dashboard. The dashboard is updated in real-time and provides a quick overview of valuable data, such as number of digital signs in use, meeting no shows, extended or ended reservations etc. You can also activate a new layout for a group of signs, with just a few clicks.

With the heartbeat feature, you can quickly tell which of your digital signs are online or offline without having to access each sign directly.

User-friendly template editor

With the built-in template editor, you can easily create a unique layout for your conference room signs, that’s adapted to your company’s logo, colors, font and images, to fit the branding of your organization. It is also possible to get a customized template designed or to use the sample templates included.

With the centralized web-based dashboard you can quickly update the layout on your conference room signs from one single location.

RFID authentication

Enhance security and accountability by requiring users to identify themselves using an RFID card in order to confirm meetings or set up new meetings directly on the sign. If the organizer does not show up and confirm the meeting, the room is automatically freed up for others to use.

With RFID card reader-enabled digital signs, your conference room signs can optionally be restricted to authorized cardholders. This prevents people from changing meeting bookings that aren’t their own or using conference rooms without authorization.

Conference room signs with pre-installed software

We have carefully selected specific technology partners to work with, allowing us to offer high-quality signs seamlessly integrated with our conference room sign software.

With our conference room signs, you can create, confirm, and edit meetings directly on the sign – making ad-hoc room booking easier for you. With the display’s status-light informing of room availability, you can easily determine, from a distance, whether the meeting room is available.

Contact your local reseller or us directly for more information.

Datasheets: DS-1060 (w/ light) | DS-JAR101-MR (w/ light) | DS-JAR101 (w/o light)

Hardware independent

Want to source your own hardware? Choose from hardware based on iOS, Android or Windows for your conference room signs.

It is also possible to buy hardware directly through Add-On Products or your local reseller. We offer a range of quality hardware in modern designs, pre-installed with our Digital Sign Client software – including conference room signs, larger signs for meeting overview and desk booking signs.

Desk Booking Solution

Contactless booking experience with QR code

Get a contactless booking experience of meeting rooms, desks, and other resources with a touchless solution. Keep your workplace safe for everyone by touching as little as possible. Book your resources using low-cost, printable QR codes on desks, outside of meeting rooms and other resources.

Scan the QR code for a resource with our easy-to-use mobile app, Workspace Booking, to determine its availability or book it on the spot. Download our app for Workspace Booking to your smartphone for a full-fledged meeting and desk booking app at your fingertips.

Read more about our Workspace Booking App
Workspace booking display

With our workspace booking solution you can easily view availability on workspaces / hot desks. Create, confirm, extend, and end bookings directly on the workspace booking screen and maximize the use of flexible workstations.

Our new desk booking display, has a modern and elegant design with built-in LED status-light, and can be used for all types of workspaces – including hot desks and conference rooms.

Read more about our workspace booking screens
Get a complete meeting management solution

Combine our conference room sign software with our meeting room booking system for Outlook®, Resource Central, and get a complete meeting management solution.

The complete solution will provide your company with opportunities such as quick meeting room booking with ordering of catering and services, visitor management and meeting information displayed on digital signage.

Conference room sign solution delivered as SaaS

Digital Sign Service can be installed either on-premises, in your own cloud or in Add-On Products’ cloud as a full Software as a Service solution.

Add-On Products’ cloud is built on Microsoft Azure, providing a scalable platform architecture centrally managed and supported by our own experienced staff.

Read more about our Software as a Service →

Feature List

  1. View current and upcoming meetings
  2. Create, confirm and edit meetings directly on the sign
  3. Color coding: showing meeting room availability
  4. One-touch booking to start / end meetings
  5. Manage all your digital signs remotely from one location
  6. Centralized web-based dashboard
  7. Built-in template editor
  1. Sample templates included
  2. Pin-code protection for accessing the sign
  3. RFID card-reader for enhanced security
  4. Desk booking sign with LED status-light
  5. View meetings for more rooms on one display
  6. Support for multiple time zones
  7. Integration to Microsoft Exchange and Microsoft 365

What People Say

Testimonial image

From an IT and Digitalization perspective, Add-On Products has been a competent supplier for 10 years. They have provided great input in relation to future development of the solution in accordance with Aarhus Municipality's needs. Most recently they have assisted in an innovative booking project that will make the solution available to a completely new user group.

Søren Laursen, Chief Consultant

Aarhus Municipality, Denmark

Testimonial image

"Our staff are very comfortable using Resource Central to manage their diaries and meetings"

Ian Scullion, Project Manager

Manchester Primary Care Trust, UK

Testimonial image

"The main reason we chose Resource Central is that it supports multiple companies and is easy to use and operate. Having a single solution for all the companies to operate has been a real benefit."

Svein Arne Hammersland, Manager ICT

Sparebanken Vest, Norway

Book demo

Loading hold on...

Chat icon