The Future of Workspace Management: Trends and Innovations

Effective workspace management is at the core of business growth and productivity. Employees are far more likely to reach their potential when they feel secure at work, and teams will naturally embrace collaboration when working in an intelligent workplace.

Switching to a more modern workspace can aid your efforts to lead a dynamic workforce, too. By embracing trends and recent innovations, you can make better use of productivity-boosting tools like automation, smart devices, and hot desks.

Staying at the forefront of innovation can also bolster your bottom line by utilizing advanced booking systems to save cash on workstations and meeting rooms. These all-in-one systems can also book EV charging stations, parking spots, and meeting rooms. Doing so helps you get more from your space and ensures your firm can achieve peak productivity.

Smart Tools

Smart office solutions can enhance your team’s productivity while aiding your efforts to create an efficient and flexible workplace that supports employee’s health and well-being. Modern smart devices can be controlled by company phones, tablets, and computers, too. They are user-friendly and can be embedded in software like Excel, Microsoft Teams, and Outlook. The benefits of embracing these office solutions include:

• Increased availability of workplace analytic data;
• Improved office sustainability due to reduced waste, flexible resource allocation, and real-estate management;
• Enhanced ability to attract talent due to a more collaborative, high-tech culture;
• Facilitate real-time changes to flexible seating to enhance teamwork.

Innovative tools like smart thermostats and lighting can reduce carbon emissions by ensuring empty rooms aren’t using power. This can aid your company’s efforts to achieve its ESG goals and reduce your monthly fuel bill.

Security

Leveraging smart technology like real-time seating plans can bolster collaboration and aid your efforts to lead a more innovative workplace. However, to make the most of this technology, you’ll need to invest in security measures to keep your team safe. For example, devices like high-tech smart cameras address security concerns by:

• Encrypting data and surpassing UL CAP standards thanks to rigorous testing;
• Enforcing regular password changes and coming with multi-factor authentication as standard;
• Ensuring that personal information is cleaned and stored on secure servers;
• Maintaining an up-to-date list of authorized users to reduce the risk of an internal breach.

These tools should be installed within a wider zero-trust framework to minimize the chance of a breach. Doing so reduces the risk of private data falling into the wrong hands and empowers your efforts to encrypt and safely store data to secure servers. 

Cloud-Based Solutions

More firms are switching to cloud computing to decrease risk and boost profits. Cloud computing integrates seamlessly with smart offices and can be used to boost business intelligence in the workplace. Switching to the cloud can automate the data collection process and back up saved files in real time. Doing so reduces the risk of your team losing important information following a power outage or software bugs.

Pivoting to a cloud-based workspace can reduce your costs and help you scale up your operations during a period of growth. You don’t need to invest in hardware like physical servers when saving data to the cloud. Online-based storage can reduce the risk of overextending your operations and ensure you always have enough space to take on more work.

Utilizing cloud-based workspace management systems can improve your ability to leverage automation in the office, too. Feeding automated program data like occupancy and desk utilization rates will identify weaknesses in your current operations and empower your efforts to lead a more engaging, employee-friendly workspace.

For example, if you work in an industry with large seasonal fluctuations, you can use past cloud-based data to forecast demand. This data-driven approach improves desk utilization rates by ensuring everyone has access to the resources they need when orders begin to flow in during peak season.

Dynamic Signage

In the fast-paced world of commerce, small gains can help you overtake the competition. As such, you should seriously consider installing a dynamic digital signage display in your workspace. Dynamic signage empowers employees by improving the visibility of room availability and ensuring visitors can find their way to your meeting rooms quickly. They can be transformative if your current workspace feels more like a rabbit warren than a professional office.

Dynamic signage is fully customizable and integrates seamlessly into programs like Microsoft Outlook. This can strengthen your brand image, reduce time spent searching for free bookings, and bolster your employee net promoter score. In turn, this will improve your ability to attract top talent to your business and enhance your day-to-day productivity.

Conclusion

The future of workspace management looks bright. High-tech tools like automated room management and digital booking systems can minimize wasted time and enhance space optimization rates. Similarly, smart tools and cloud solutions can reduce the risk of a data breach and provide insights that managers may miss. These revelations can improve communication, help you build a more collaborative culture, and attract top talent to your business.