Seamlessly Order Catering for Your Next Meeting with Resource Booking Software
21 May 2015
Business meetings are connected to productivity and success, but you can only get so far on an empty stomach. It’s important to provide meeting attendees with high-quality catering in order to keep meetings running smoothly and optimally. Utilizing corporate catering services allows you to continue meetings without the fuss of going to a restaurant or cafeteria. However, booking catering for a meeting can be a time-consuming hassle without the right tools at your disposal. Levels of business productivity and efficiency are closely related to organizational skills. By investing in resource booking software, you can dramatically enhance organization by relying on built-in software procedures to get the job done.
Imagine being able to book an important meeting and simultaneously add all of the extra services you need, including catering. With resource booking softwarefor Microsoft Outlook®, you can do just that. There’s no longer a need to contact a catering company and manually place an order when you use resource booking software. You can do everything from search for suitable meeting rooms, to order audiovisual equipment, to book catering, to improve customer service via a visitor management system in one fell swoop.
It’s not necessary to use different software to order catering. Because resource booking software like Add-On Products’ Resource Central integrates with Outlook®, the interface is immediately familiar and the catering and resource booking process is seamless. Little to no training is required to get staff up to speed on using the software. The ordering process is incredibly simple and streamlined. This frees you up to focus your time and energy on what’s truly important to you and your company.
Send Out Order Receipts to Catering Providers in One Step
After you select a meeting room and attendees, all you have to do is click the order button to request catering. You can book catering right from Outlook®. An order receipt is immediately sent to the catering company when you book catering. The resource booking software directly forwards the request to the appropriate catering company. Changes and cancellations are also forwarded immediately to catering providers.
Meetings are constantly rescheduled, cancelled, rearranged, and relocated. What’s more, an increasing number of workers work in a diverse range of locations, such as at home, at customer sites, and in different workspaces throughout the company office, so it’s important for them to be able to handle meeting changes and cancellations remotely. Resource booking software handles all changes and cancellations, so catering providers are automatically updated. For example, if you cancel a meeting, the catering you ordered will also be cancelled. This prevents catering being delivered for meetings that aren’t going to happen, hence eliminating food waste and unnecessary expenses. You also don’t need to waste time searching for an available meeting room in your building or determining who you need to contact in order to get the catering situation sorted out.
Since resource booking software that integrates with Outlook® is updated in real-time, there is no need to wait for synchronization and you won’t ever experience interfacing delays. You can also generate resource utilization reports to keep track of past catering orders and expenses. This data can provide you with a big-picture view of your resource booking needs and catering usage, helping you evaluate resource utilization and identify ways to cut costs and boost your bottom line.
Schedule Meetings and Order Catering with the Click of a Mouse Using Resource Central
Add-On Products’ Resource Central is a complete meeting room and resource booking system for Microsoft Outlook®. Resource Central makes it easy to order catering and notify catering providers of orders, changes, and cancellations. Using Resource Central maximizes staff efficiency and productivity, freeing them up to focus on other tasks. Resource Central also reduces your meeting budget by enabling you to book meetings and catering quickly and by eliminating waste resulting from cancellations and scheduling changes. Resource Central also comes with a visitor management system that allows you to print visitor badges, scan barcoded badges to keep track of registered visitors, and send out automated email notifications to staff when visitors arrive. Sign up for a free trial of Resource Central today to experience the full benefits of our software in your organization or request our demo.