The Best Conference Room Scheduling Software to Use with Microsoft Outlook®

Save Time with Microsoft-compatible Conference Room Scheduling Software

One of the easiest ways businesses in any industry can reduce the administrative burden on staff is to streamline scheduling, especially for meetings.

According to recent research from Zippia and Atlassian:

• Most employees attend 62 meetings monthly
• Organizations spend an estimated 15% of their time on meetings
• There are around 55 million meetings held weekly in the United States
• Since the beginning of 2020, the number of people attending meetings has risen by 13.5%

Even more important, other research has found the following statistics:

• 40% of workers in large organizations waste up to 30 minutes a day searching for space to collaborate and meet
• 75 hours of a business professional’s typical workweek is wasted arranging an average of 15 meetings per week

This means simplifying room booking for office spaces such as conference rooms and meeting rooms is important for giving employees back more time to work on valuable tasks and projects. To do the math, using Outlook room scheduling software could save an employer with 1,000 employees an estimated 6,000 hours a month! That’s 6,000 hours more to use for projects that drive innovation and bottom-line growth, and more than 72,000 hours a year!  

What is Outlook Conference Room Scheduling Software?

Outlook conference room scheduling software — also known as “Outlook meeting room booking software”, “Outlook scheduling assistant software” or a “room manager add-in for Office 365” — is a software solution that works within Microsoft Outlook to streamline meeting and conference room scheduling and management.

The best outlook room scheduling software tools also let users book workspaces from mobile devices, manage related resources (such as catering, parking spots, etc.), and locate and search for the room or workspace needed.

Resource Central goes one step further as well. Designed specifically to help a business expedite and simplify room and workspace booking and management, this solution is built for Microsoft Outlook, Microsoft 365, Teams, and the Exchange Server. Using Add-On Products’ Outlook scheduling software solution, businesses across the globe (like the Orsted Group and Wessex Water) have seen significant efficiency gains, enabled workforces to be more flexible, streamlined meeting booking and management, and even lessened their environmental impact.

What Outlook Conference Room Scheduling Software Businesses Prefer

Resource Central is a great Outlook conference room scheduling software option. It is a  meeting reservation tool for hybrid workspaces, flexible workspaces, and on-site workspaces. Resource Central makes managing and booking meetings and resources easier and faster by allowing employees across organizations and locations to do so from inside Microsoft Outlook and Office 365.

Resource Central is a software solution, with a SaaS option, that can do everything from streamline booking workspaces (meeting rooms, conference rooms, hot desks, and more) and manage office resources to expediting and securing visitor management. Booking workspaces is one of the biggest hurdles to productivity and Resource Central has helped global organizations in finance, energy, industrial, and other sectors, not only overcome this challenge, but ultimately drive greater productivity, operational cost-savings, and reduce the administrative burden on staff.

See how Resource Central could help create a more productive, efficient workplace while improving employee satisfaction > 

Why is it Important to Schedule Meetings?

“The importance of planning, strategic organization for workspaces and meetings, and helping employees to prioritize their time on productive activities versus administrative ones is still not as widely recognized as it should be,” says Peer Astrup, CEO of Add-On Products. “By eliminating the scheduling burdens and worries that can contribute to wasted time and employee burnout, an employer can better support employees to focus on what they do best. This in turn also leads to better output of high-quality work and higher employee satisfaction.”

Moreover, as mentioned above, employees can waste about 4.75 hours a week arranging meetings. That’s a lot of time they could be spending on critical product development, quality assurance, reporting, or customer service. All of which are key to a business’ success and growth long-term.

Below are a few reasons why it’s important to schedule meetings and streamline the process.

Benefits of Using an Outlook Room Scheduling Assistant Solution

1. Reduce time wasted on unproductive and administrative tasks
2. Save the equivalent money and resources spent on admin tasks for meetings
3. Reduce friction between teams
4. Identify workspace and meeting room usage for long-term workspace design efficiency
5. Understand your workforce’s meeting and conference room needs
6. Support hybrid, remote, and flexible employees and teams
7. Reallocate time towards productive tasks and projects that drive revenue
8. Improve employee satisfaction
9. Reduce stress on employees resulting from time wasted on scheduling and arranging meetings

Scheduling Your Meetings on the Go

Another way to make booking meetings even easier is offering employees a mobile workspace booking app to use. Add-On Products’ Workspace App works with existing Microsoft software solutions and lets employees manage schedules, find workspaces, and book them on any mobile device.

Employees can even book hot desks near colleagues for team on-sites and set up all-day reservations. [Get more information about the Workspace App here]

Make Your Business More Efficient with Conference Room Scheduling Software

The modern workplace requires a connected ecosystem that supports the entire workforce. For offices with physical workspace, this means making sure software is in place to streamline how employees plan, book, and manage rooms and connected services without adding more to employees’ tech stacks.

An integrated meeting room booking solution that adapts to the growth of an organization can help drive immediate and long-term value. From operational cost savings and efficiencies to increased productivity and employee happiness, using an Outlook room scheduling solution like Resource Central can help overcome significant workspace challenges.

Book a quick 15-minute demo of Resource Central here >

Quick Tip: Make Sure Your Meeting is Necessary

On a final note, while a meeting scheduling tool can go a long way towards eliminating wasted time and reducing time spent booking and managing meetings, any organization’s employees and leaders should still always ask themselves “Is this meeting necessary?”

To help decide if a meeting is worth having, and for tips on how to make a meeting more productive, read our helpful blog here on how to run and organize an effective meeting.