MEETING
ROOM
BOOKING
SYSTEM
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Meeting Room Booking System for Microsoft Outlook®, Exchange, Office 365 and Teams

Are you looking for an easier way to organize your meetings? Do you have trouble finding available meeting rooms? Are late cancellations preventing efficient usage of your meeting rooms or do you want to know which rooms are over-utilized?  Use our meeting room booking system, Resource Central, to manage your meeting activities in a much more efficient way. Our room booking system can be installed either on-premise, in your own cloud or in Add-On Products' cloud as a SaaS solution.

Meeting room booking system

Meeting Room Booking System

Built specifically for Microsoft Outlook®, Office 365, Teams and the Exchange Server, our meeting room booking system enables you to quickly and easily locate and schedule the most appropriate meeting rooms for your needs.

Search for suitable meeting rooms in one location or across multiple sites. Find ideal meeting rooms based on filters such as video conferencing rooms or room capacity in a user-friendly and intuitive interface.

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Catering ordered with our meeting room booking system

Order Catering and additional Services

Streamline your meeting planning with our meeting room booking system, which quickly allows you to order different services while creating the meeting in Outlook®. Order services, such as catering, AV equipment, table arrangement or a range of other internal or external services.

Our meeting room booking system, Resource Central, supports the service providers in handling orders from creation to delivery. Service providers will automatic receive incoming orders. There’s no need for service providers to manually make a note of changes, as Resource Central handles changes and cancellations.

Meeting Room Booking System Software as a Service

SaaS | Meeting Room Booking Software as a Service

Our meeting room booking system can be installed either on-premise, in your own cloud or in Add-On Products' cloud as a full Software as a Service solution.

Add-On Products' cloud is built on Microsoft Azure, providing a scalable platform architecture centrally managed and supported by our own experienced staff.

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Meeting room booking system feature - Hot desk booking

Hot Desk Booking | Flexible Workspaces

Manage workspaces with our meeting room booking system reducing overhead costs and enabling flexible working initiatives.

Organizations interested in utilizing their facilities more efficiently are increasingly turning to Resource Central to schedule their workspaces. With hot desk booking, users can search for and book available workspaces by filters and location directly through Outlook®, either in advance or on demand.

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Book additional resources with our meeting room booking system

Book additional Resources like Laptops, Projectors, Cars, Bicycles etc.

Streamline your booking processes by including different resource types and add customized services in the order form for these types of resources.

Order forms are customizable and can be adapted to your specific needs. This means that the associated services available on each order form can vary based on the individual resource types, building or location. With Resource Central meeting room booking system, you can book parking spaces, larger events or anything else that fits your organization's needs.

Meeting room booking system feature - Visitor management

Visitor Management

With Resource Central meeting organizers can pre-register visitors and receptionists can check visitors in, print customized badges and perform barcode scans to keep track of registered visitors.

Our meeting room booking system includes a self-registration kiosk feature which allows visitors to check themselves in. Upon check-in, the system automatically sends a notification to the meeting organizer. 

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Ian Scullion
Manchester Primary Care Trust, UK
"Our staff are very comfortable using Resource Central to manage their diaries and meetings"
Rating: Testimonial - Stars
Meeting room booking system feature - Booking manager

Let Key Personnel Manage your Meeting Rooms

With our meeting room booking system, key personnel, like a secretary or receptionist, can handle all existing room and resource reservations. For example, if a meeting organizer arranged a meeting with four attendees but scheduled one of the large conference rooms with 20 seats, key personnel can change the room booking, so the large room would be available for others.

This Booking Manager feature is especially helpful for organizations that have a shortage of meeting rooms. 

Built in standard reports within our meeting room booking system

Monitor Workspace usage with Reporting

Are you looking for ways to maximize the usage of your office space and resources?

Whether you’re a facility manager, CIO, or event planner, our meeting room and resource booking system with reporting allows you to keep better track of resource and workspace usage at your facility. You can generate detailed reports about workspace and meeting room usage for recordkeeping purposes. Reports let you know how space is used, so you can determine how much and what kind of meeting room space you need, and what you don’t need, ultimately helping to lower overhead costs.

Meeting room booking system - Skype for business integration

Video Conferencing including Skype for Business Integration

Easily find and book video conferencing equipped rooms with Resource Central meeting room booking system. Resource Central works with several video conferencing systems, including Skype for Business, Pexip and Polycom.

When a meeting organizer schedules a meeting, where the rooms are equipped with e.g. Polycom equipment and software, the connection will automatically be established. This will remove the technical efforts of setting up the connection manually. Other end points and audio calls can also join the video call. 

Book meetings on smartphones and tablets with our meeting room booking system web app

Meeting Room Booking Web App | Schedule Meetings anytime, anywhere

Book meetings with resources and attendees via smartphones, tablets and browsers via Resource Central’s Resource Booking Web App with no need for an Outlook® client.

With our meeting room booking system, you can view your calendar and book meetings / resources anytime and anywhere independent of device, browser and Outlook® clients. 

Meeting room booking system - Outlook integration

Microsoft Outlook®, Exchange and Office 365 Integration

Resource Central is built for Microsoft Outlook®, Exchange and Office 365, using Microsoft's own standards.  This gives you the tightest integration with your existing Microsoft messaging platform. 

No need to migrate user or booking data from your Microsoft platform and no need to worry about uptime of a 3rd party system. Using Microsoft Exchange or Office 365 as the primary database is the best way to ensure room and resource availability is updated in real time and always accurate.

Meeting room booking system feature - Teams Integration

Microsoft Teams Integration

Microsoft Teams is the next generation of collaboration tools from Microsoft. Resource Central supports teams out of the box due to our deep integration within Microsoft Exchange and Office 365.

Order catering, register visitors and request any other extra service for your Teams Meetings with Resource Central. Simply schedule a meeting within Teams, select a room from the location options and order your extra services in the provided order form.

Meeting room booking system integration to room booking displays

Integrate Resource Central with Room Booking Displays

Combine our meeting room booking system with our room booking display solution.

Use our digital signage software to create, confirm, extend and end meetings directly on meeting room displays, or create an overview of several meeting rooms on one screen. Book meetings directly on the touch screens outside of the meeting rooms or in your standard Outlook® environment. Either way the meeting is automatic synchronized with the Exchange server.

Features

    • List and book available meeting rooms, resources, equipment, cars and hot desks through Outlook®
    • Order catering, table-arrangement and other services
    • Book recurring meetings and services
    • Book multiple resources and order catering and extra services in one step
    • Order confirmations are automatically sent to all meeting organizers and service providers
    • Automatic workflow for changes and cancellations
    • Customized catering items and menus
    • View nutrition and allergens information
    • Manage bookings and orders on behalf of your colleagues using the 'Assisting Organizer' feature
    • Get an overview of all meeting rooms showing availability, room description and images 
    • Filter on specific locations and find available meeting rooms with color-coded interactive floor plans
    • View availability of internal meeting attendees
    • List and book available hot desks through Outlook® 
    • Manage resource reservations with the 'Booking Manager' feature
    • View reservations and orders
    • Run included standard reports, such as resource utilization reports 
    • Pre-register visitors, print visitor badges, perform barcode scans and receive notifications when visitors arrive
    • Delete visitor data automatically after a predetermined number of days for GDPR compliancy
    • Use the self-registration kiosk for speedy registration 

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