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Conference room sign solution

For microsoft exchange and microsoft 365

Digital Sign Service is a conference room sign solution for managing conference rooms. Book meetings directly on the sign outside of the conference rooms or in your standard Outlook® environment. Digital Sign Service ensures that the information on the sign is up-to-date, improving internal and external communication. At the same time, our conference room signs can improve your brand recognition. Our software supports iOS, Android and Windows, allowing you a free choice of hardware to match your existing interior design. 

Conference room signs

Conference room signs

Book, confirm, extend and end meetings directly on the sign. With the dynamic conference room sign solution you can create instant meetings that are automatically synchronized with the Exchange Server.

The intuitive interface ensures easy room booking and optimizes your internal resource utilization.

Conference room signs - Meeting details

Meeting details

The conference room sign solution keeps employees and visitors informed of current and future meetings taking place in the room. Digital Sign Service eliminates confusion regarding who booked the room or whether the room is available.

Digital Sign Service seamlessly integrates your signs with the Microsoft platform. When you book a meeting in Outlook®, the meeting information is automatically displayed on the appropriate conference room sign. You can also reserve a room or change a meeting by using the touch display outside the conference room.

Conference room signs - communication digital sign service


Digital Sign Service improves your company’s internal and external communication. Guests and employees can easily determine if they have found the correct conference room, and real-time updates ensure that they don’t enter the wrong room due to last minute changes.

You can configure the conference room sign to display video or background images with your corporate branding or other relevant information.

Conference room signs - web-based dasboard

Manage all your conference room signs remotely from one location

Manage all your conference room signs remotely from a single, centralized location, through a web-based dashboard. The dashboard is updated in real-time and provides a quick overview of valuable data, such as number of digital signs in use, meeting no shows, extended or ended reservations etc. You can also activate a new layout for a group of signs, with just a few clicks.

With the heartbeat feature, you can quickly tell which of your digital signs are online or offline without having to access each sign directly.

Conference room signs - branding

User-friendly template editor

With the built-in template editor, you can easily create a unique layout for your conference room signs, that’s adapted to your company’s logo, colors, font and images, to fit the branding of your organization. It is also possible to get a customized template designed or to use the sample templates included.

With the centralized web-based dashboard you can quickly update the layout on your conference room signs from one single location.

Conference room signs - Deskbooking signs

Conference room signs with pre-installed software

We have carefully selected specific technology partners to work with, allowing us to offer high-quality signs seamlessly integrated with our conference room sign software.

With our conference room signs, you can create, confirm and edit meetings directly on the sign - making ad-hoc room booking easier for you. With the displays status-light informing of room availability, you can easily determine, from a distance, whether the meeting room is available.

Contact your local reseller or us directly for more information.

Datasheets: DS-1060 (w/ light) | DS-JAR101-MR (w/ light) | DS-JAR101 (w/o light)

Conference room signs - RFID authentication

RFID authentication

Enhance security and accountability by requiring users to identify themselves using an RFID card in order to confirm meetings or set up new meetings directly on the sign. If the organizer does not show up and confirm the meeting, the room is automatically freed up for others to use.

With RFID card reader-enabled digital signs, your conference room signs can optionally be restricted to authorized cardholders. This prevents people from changing meeting bookings that aren’t their own or using conference rooms without authorization.

Contactless booking with QR code

Contactless booking experience with QR code

Get a contactless booking experience of meeting rooms, desks and other resources with a touchless solution. Keep your workplace safe for everyone by touching as little as possible. Book your resources using low-cost, printable QR codes on desks, outside of meeting rooms and other resources. Scan the QR code for a resource with our easy-to-use mobile app, Workspace Booking, to determine its availability or book it on the spot. Download our app for Workspace Booking to your smartphone for a full-fledged meeting and desk booking app at your fingertips.

Read more about our Workspace Booking app
Conference room signs - desk booking sign

Workspace booking display

With our workspace booking solution you can easily view availability on workspaces / hot desks. Create, confirm, extend and end bookings directly on the workspace booking screen and maximize the use of flexible workstations.

Our new desk booking display, has a modern and elegant design with built-in LED status-light, and can be used for all types of workspaces – including hot desks and conference rooms.

Read more about our workspace booking screens
Conference room signs - Meeting Directory

Meeting directory | Display meetings for more rooms  

View meetings for several conference rooms around the facility on one sign. With Digital Sign Service, you can get an updated overview of all current and upcoming meetings taking place, to display in reception or common areas.

Visitors and staff can easily locate their meetings and colleagues always have an up-to-date overview of all meetings and information about available rooms and resources.

Available as a Turnkey Solution
Conference room signs - hardware independent

Hardware independent

Want to source your own hardware? Choose from hardware based on iOS, Android or Windows for your conference room signs.

It is also possible to buy hardware directly through Add-On Products or your local reseller. We offer a range of quality hardware in modern designs, pre-installed with our Digital Sign Service software - including conference room signs, larger signs for meeting overview and desk booking signs.

Conference room signs - Digital Signage Software as a Service

Conference room sign solution delivered as SaaS

Digital Sign Service can be installed either on-premise, in your own cloud or in Add-On Products' cloud as a full Software as a Service solution.

Add-On Products' cloud is built on Microsoft Azure, providing a scalable platform architecture centrally managed and supported by our own experienced staff.

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Conference room signs - Complete meeting management solution

Get a complete meeting management solution

Combine our conference room sign software with our meeting room booking system for Outlook®, Resource Central, and get a complete meeting management solution.

The complete solution will provide your company with opportunities such as quick meeting room booking with ordering of catering and services, visitor management and meeting information displayed on digital signage. 


  • View current and upcoming meetings
  • Create, confirm and edit meetings directly on the sign
  • Color coding: showing meeting room availability
  • One-touch booking to start / end meetings 
  • Manage all your digital signs remotely from one location
  • Centralized web-based dashboard
  • Built-in template editor
  • Sample templates included
  • Pin-code protection for accessing the sign
  • RFID card-reader for enhanced security
  • Desk booking sign with LED status-light
  • View meetings for more rooms on one display
  • Support for multiple time zones
  • Integration to Microsoft Exchange and Microsoft 365