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Meetings are meant to improve productivity and efficiency. It is a time when people gather to get on the same page, create awareness of what needs to be done, and hold each other accountable to ensure that tasks get completed. If not planned out well, however, meetings can be a waste of time, and ultimately, hurt your company’s bottom line.    It’s important to schedule meetings for the right amount of time and with the right people, always starting with a clear objective in mind. Assigning someone to lead the meeting is key to ensure that it doesn’t go off the rails. But it’s not just the meetings themselves that can hurt efficiency and productivity if not carefully planned out.  Meeting Scheduling Process

Nothing kills productivity and innovation faster than having too many meetings. Recurring meetings are often the culprit. If you’re a middle manager, you likely spend 35% of your time in meetings. If you’re in upper-level management, make that 50%. Recurring meetings are problematic because they typically last about an hour and lack a clear agenda. Regular communication is important, but it’s key to ensure that your recurring meetings are focused and productive.  Book a meeting room for your recurring meeting with additional services and catering using a meeting room booking system. Depending on your Exchange Property settings of resource booking conflicts, the system will inform you about resource availability to be able to change location bookings for the dates occupied by other bookings. We’ve all been

Space utilization has always been an issue for companies and corporations both big and small. This especially pertains to the booking of meeting rooms and finding ways to make sure groups of all sizes have a room that can satisfy their needs. However, by allowing central personnel, like receptionists, the ability to re-arrange meetings into different rooms, you can fully utilize the space you are operating in.   Help reduce space conflicts How many of you have had to book a meeting in a room that seats more people than you have invited to the meeting? Maybe you have tried to book a large room but find that the only one available is too small to host your attendees? The problem arises from not knowing

Flexible work policies help to introduce a semblance of balance to the workplace. This is especially true in today’s digital age, when it feels like you’re always expected to be online and work is easily accessible anytime, anywhere. In order to increase flexibility, more and more companies are allowing their employees to set their own schedules and come and go as they please. This introduces some risk for employers. But the more that companies roll out flexible policies, the more they realize that flexible work helps to boost productivity and worker retention. Workers tend to be more loyal to employers that reward them with flexibility. Many companies talk the talk, but don’t walk the walk. They claim to champion workplace flexibility and offer flexible policies but

Collaboration is essential in today’s business environment. It enables teams to be quicker and more effective in achieving shared goals. Most traditional office environments are not conducive to collaboration, however. While cubicles can be helpful for allowing employees to shut out distractions and focus on the work at hand, they do not encourage collaboration by their very nature. That being said, open offices aren’t a great alternative either. Open offices have been popularized in recent years with the hopes that they would foster spontaneous collaboration, but studies have shown that open offices actually hurt productivity and even cause workers to take more sick days.  So, how can employers solve the collaboration problem? Huddle rooms are the answer.  Huddle rooms, also known as breakout rooms, are