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There's Never a Meeting Room Available at My Office. What Should I Do?

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When All Conference Rooms are Booked There’s nothing more frustrating than looking for a conference room for a meeting or event at your office, only to find that all of the rooms are booked up when you need them. As a last resort, you might be able to get an executive assistant or meeting manager to boot people from the meeting rooms they have booked, but this is not a long-term solution to meeting room shortages. What can companies do to ensure that meeting rooms are available to people when they need them, without having to move into a new office?   Provide Meeting Spaces of All Sizes When most people think of meeting rooms, traditional boardrooms come to mind.

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Team Calendar Outlook®: The Benefits of Using a Group Calendar

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The Benefits of a Shared Calendar Studies have shown that properly managed telecommuters are more productive than full-time, in-office workers, and a key tool that enables companies to effectively manage remote workers and coordinate team projects is a web-based team calendar. A team calendar software for Microsoft Outlook® keeps remote workers and employees who are frequently on the road connected to your company. It offers a centralized way to set up meetings and projects. A group calendar can be viewed 24/7 from any web-enabled device. Project managers, consultants, salespeople, and other employees can access their team calendar when they are out of the office visiting clients or attending to other matters. They can use the group calendar to keep track of meetings, conference calls, and project deadlines.

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  • Not only does a team calendar for Outlook® improve internal communication, it also enhances the visitor management process
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The Future of Videoconferencing

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Back to the Future Flash Back In movies and TV shows like 'Back to the Future' and 'The Jetsons', the concept of video calls seemed like a distant reality. Now that technology has become an indispensable part of our everyday lives. Videoconferencing has been transformative in the business world, as it has allowed telecommuters and business teams across multiple locations to meet face to face despite physical distance. On the campuses of large companies, it can take 15 minutes to walk from one building to another for a meeting, so videoconferencing is becoming increasingly commonplace, even in co-located offices. Videoconferencing also helps businesses lower costs related to hiring by minimizing the need for travel. Anytime and Anywhere Part of the

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Why Project Managers Need a Resource Booking Tool

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The Right Resources at the Right Time Project management is all about managing tasks, timelines, and resources carefully. The discipline of project management has gained popularity in the last few decades due to its effectiveness in helping organizations complete tasks and successfully execute projects in a timely fashion. Although there are many things involved in planning and executing a project, time and resource management are critical to completing a project successfully. The word, “resources,” refers to all resources required for a project, including human resources, financial resources, meeting rooms, equipment, and more. Resource allocation involves planning all of the resources required for a project so that you only utilize the resources required and you can ensure that the resources you need are available when you need

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How to Prevent Double Bookings in Microsoft Outlook

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Prevent Frustrating Double Bookings If you use Microsoft Outlook® to book meeting rooms, you’ve undoubtedly encountered the frustrating experience of double bookings. Not only can double bookings leave you without a meeting room when you need it, but you could also end up with equipment, catering, and other extra services that you will no longer be able to use. Additionally, double bookings create a poor impression among clients or business partners who have come to meet with you at your facility. Productivity is lost as you shuffle to find an available meeting room at the last minute due to a double booking. Why do Double Bookings Happen? Imagine settling into a meeting room because you’re about to initiate a huddle with your team and

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  • Double bookings are frustrating, but some simple fixes can eliminate the problem.
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