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From board meetings to membership meetings, meetings are a regular part of the workday for most non-profit organizations. Scheduling meetings isn’t supposed to be difficult, but sometimes it can be. It takes time to find an available meeting space, invite attendees, and locate the equipment you need, not to mention communicate back and forth with attendees till you find a time that is suitable for everyone. The average worker spends about 25% of their workday in meetings. Well-planned meetings add a lot of value, but poorly planned meetings can be a waste of time. The time spent planning those meetings is also a hidden cost. Some things you have to spend time on in order to plan and schedule a meeting include finding a room, ordering catering

Healthcare organizations typically strive to keep costs down while delivering a high standard of care. One way that organizations in the healthcare industry can lower operational costs is by maximizing their real estate and increasing their productivity through improving the meeting and room booking process. Some of the challenges associated with managing meeting rooms include the difficulty of finding meeting rooms when you need them, no shows, double bookings, and overcrowding. Using a meeting room booking system to schedule your meeting rooms can provide ROI by saving staff members time and ensuring that office space is used in the most efficient way possible.  Meeting scheduling software for Microsoft Outlook^® and Exchange helps you schedule meeting rooms, conference rooms, desks, and other office resources anytime, anywhere, and

Meetings have a less-than-stellar reputation in the workplace and it’s no surprise why. So many meetings happen each and every day, yet people forget what was discussed, the meetings turn out to be a waste of time, or promised actions aren’t taken. Nobody wants to attend a meeting that is a fruitless endeavor.  After having a meeting, it’s important to send out a follow-up email so that attendees can be reminded of what was discussed. The email should contain a recap of the meeting as well as any significant action items or takeaways. A follow-up email ensures that everyone who attended the meeting is on the same page and holds them accountable to what was discussed.   Who should send a follow-up email and when

Planning a return to the office during COVID-19? Some ways that you can maintain proper distancing between workstations and limit the number of people in the office at the same time include implementing staggered work shifts and using shared desks. Hot desking and hoteling are both flexible work arrangements that support unassigned seating in the workplace and enable you to share fewer desks among a group of people. The concept of hot desking has been around for years, but it has gotten more popular recently with COVID-19.   The Downsides of Hot Desking Hot desking is popular with employers but not so much with employees. Hot desking can make people feel unsettled because workers don’t know where they will be sitting until they arrive

Thanks to videoconferencing tools like Microsoft Teams, Zoom, and Google Hangouts, face-to-face meetings are a lot less common than they used to be. While virtual meetings are convenient, especially during a pandemic when many employees are working from home, face-to-face meetings have not become obsolete. Having in-person meetings is particularly important during the early, formative stages of a working relationship when you’re getting to know each other.  There’s lots of talk about how meetings are a waste of time, but little is said about how much time is wasted on digital miscommunication. Messages and emails tend to get buried and forgotten, and it’s easy to get distracted and multitask during a videoconference. Well-structured, in-person meetings can often save teams a lot of time because they demand