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The Future of Your Company’s Reception Area

The Future of Your Company’s Reception Area

Receptionists are at the front line of communication with visitors and customers, so they can make or break people’s impression of your company. Prior to the advent of visitor management systems and receptionist software, most reception areas used pen and paper to sign visitors in. This left visitors’ information out in the open for all to see and affected safety and security. Visitor management software streamlines the check in process for visitors. Receptionists can quickly collect visitor data, generate name badges, and track visitor information. An email is automatically sent to the person who the visitor has come to see, so the receptionist doesn’t have to call or send an email manually. This frees up receptionists to focus on other important tasks, such as monitoring the

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Enhance Business Relationships with Effective Visitor Management

Enhance Business Relationships with Effective Visitor Management

You only have one chance to make a first impression. Managing your reception area efficiently is crucial to creating a positive image for customers and prospects. Effective visitor management strengthens your reputation and enhances your business relationships while building greater trust in your products and services. Your reception process is reflective of your company as a whole. If you have a quick and effective visitor management process, people will feel welcome and leave with a positive image of your company. If you make visitors wait around or the process feels disorganized, they may end up with a negative impression of your company. Why Use Visitor Management Software? Using visitor management software that allows for the registration of guests and the printing of visitor badges enhances

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Guest Registration Outlook®: Do You Know Who’s in Your Building Right Now?

Guest Registration Outlook<sup>®</sup>: Do You Know Who’s in Your Building Right Now?

Many companies still have their visitors sign into a paper guestbook in the reception area. For safety reasons, however, a growing number of organizations are using electronic visitor management systems to automate the sign-in process and control and monitor guest access. An electronic visitor management system, such as a tool that allows for guest registration through Outlook®, can help you manage all incoming and outgoing visitor traffic and make the visitor sign-in process more efficient. Visitors are screened using a computer rather than a sign-in sheet or guestbook. Electronic visitor management systems allow you to check-in, badge, and register visitors that enter your building. A receptionist can gather information from guests, check their photo IDs to verify their identity, and provide them with high-quality visitor badges in

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3 Ways to Offer Visitors a Well-Prepared Welcome with a Visitor Management System

3 Ways to Offer Visitors a Well-Prepared Welcome with a Visitor Management System

Receptionists are usually the first point of contact for clients and visitors, so it is crucial that they make a good first impression. However, receptionists are also busy people who juggle varying demands at once. It is difficult for them to make phone calls or send emails back and forth every time visitors arrive, all the while trying to offer good customer service. From taking a long time to check visitors in and out to forgetting people’s names, many problems could arise that affect your company’s image in the eyes of visitors. Fortunately, gone are the days of asking visitors to enter their information into paper log books and adhering to slow, error-prone visitor check-in processes. Visitor management software streamlines visitor registration by enabling you to sign visitors

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