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How to Analyze Meeting Room and Workspace Usage with Reporting Tools

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Are you looking for ways to maximize the usage of office space? As today’s companies move to lower costs and workplaces become increasingly flexible and agile, efficiently managing workspace has become a top priority. Real estate is one of an organization’s largest expenses. Companies are moving to reduce the cost of real estate by changing the usage and configuration of their workspace or moving their offices to less expensive locations. But how you can monitor the utilization of workspace and gather meeting room usage statistics to make better business decisions?   Whether you’re a facility manager, CIO, or event planner, meeting room and resource booking software with reporting allows you to keep better track of resource and workspace usage at your facility. You can generate detailed

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How to streamline meeting room space utilization

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Space utilization has always been an issue for companies and corporations both big and small. This especially pertains to the booking of meeting rooms, and finding ways to make sure groups of all sizes have a room that can satisfy their need. However, by allowing central personnel, like receptionists the ability to re-arrange meetings into different rooms, you can fully utilize the space you are operating in.   Help reduce space conflicts How many of you have had to book a meeting in a room that seats more people than you have attending, or have tried to book a large room but find that the only one available is too small to host your attendees? The problem arises from not knowing how many guests

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Types of Meeting Personalities and How to Interact with Them

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In business meetings, you’re bound to come across a multitude of personality types. Before having a meeting, it’s important to consider who will be present and the strengths and weaknesses of each attendee’s personality. Treating all meeting participants in the exact same way can be counterproductive because each person is motivated by different things. It’s important not to make assumptions about team members and how they will respond to activities and presentations. The following are some of the “unique” personalities you’re likely to encounter and how to embrace each of them.   The Leader  The leader is the person who sets the tone and agenda of a meeting and makes sure that everyone contributes to the meeting. The leader is a

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How to Prevent Double Bookings in Microsoft Outlook

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If you use Microsoft Outlook® to book meeting rooms, you’ve undoubtedly encountered the frustrating experience of double bookings. Not only can double bookings leave you without a meeting room when you need it, you could also end up with equipment, catering, and other extra services that you will no longer be able to use. Additionally, double bookings create a poor impression among clients or business partners who have come to meet with you at your facility. Productivity is lost as you shuffle to find an available meeting room at the last minute due to a double booking. Imagine settling into a meeting room because you’re about to initiate a huddle with your team and then someone else steps in, asking if you had also booked the meeting

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Save Time and Enhance Productivity with the Assistant Organizer

BLOG__Save-Time-and-Enhance-Productivity-with-the-Assistant-OrganizerHave your assistant organize catering for your meetings with Assistant Organizer.

In recent years, companies have been under pressure to cut overhead costs and lower head counts. As a result, the number of executive assistants has decreased at many corporations. This is an unfortunate trend, considering that executive assistants make significant contributions to the productivity of an organization.   The return on investment for executive assistants is substantial, especially at senior levels. From ensuring that meetings start on time, to prepping for meetings, to keeping projects on track, executive assistants help to filter distractions and save executives time. The best executive assistants save executives several hours each week by freeing them up from answering emails and handling other tasks that take away from their ability to guide the organization’s agenda.   How Technology Can Help

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