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Virtual Meeting Scheduling in Outlook® with Microsoft Lync: The Why and the How

Virtual Meeting Scheduling in Outlook<sup>®</sup> with Microsoft Lync: The Why and the How

Microsoft Lync is an instant messaging client used with the Microsoft Lync Server or Lync Online. Lync is available with Microsoft Office 365. In addition to instant messaging, Lync offers VoIP, screen sharing, and video conferencing tools. Lync allows you to communicate with your teammates wherever you are, as long as there is an Internet connection. Lync can also be integrated with Microsoft Outlook®, so you can use it within the familiar Microsoft Office and Outlook® interface. By combining Lync with a complete meeting room and resource scheduling solution, you can manage it all within one system. Online meetings help reduce your company’s travel expenses. Working within one system also ensures an efficient workflow, reducing the time and resources spent scheduling meetings. You can also use other tools such as Skype for business to get the same benefits.

Combine Microsoft Lync with Resource Central, Add-On Products’ Meeting Scheduling Software for Outlook®

Schedule meetings around the world without the need to travel by using Lync with Resource Central

With Lync, you can make voice and video calls, hold virtual meetings, and send instant messages in one easy-to-use program. Lync unifies all of these different forms of communication and allows you to switch between them quickly and easily. The power of Lync is magnified if you combine it with Resource Central, a tool for meeting scheduling in Outlook®. Resource Central is a complete meeting booking solution for Outlook® that allows you to book meetings and all extra services, such as catering, in as little as 2 minutes. Resource Central integrates with Office 365, Microsoft Outlook®, and the Exchange Server.

Book Virtual Meetings, Video Conferences, and Physical Meetings, All in One Place

Using Resource Central, you can quickly locate and schedule meeting rooms. The tool provides you with an overview of all available meeting rooms and important details about each room, such as selected images, maximum capacity, and floor plans. By combining Resource Central with Lync, you gain access to a full-featured solution for booking in-person meetings as well as virtual meetings and video conferences. You can schedule a recurring meeting or single online meeting using Lync and Resource Central. Simply book a new Lync meeting and login details for the video conferencing session will be generated automatically. The Lync meeting link will be added to your meeting request. Both internal and external users can participate. External users who don’t have an Office 365 account can attend online meetings using the Lync Web App, which is a browser-based version of Lync. Resource Central also allows you to view employee calendars at a glance and quickly determine when internal meeting attendees are available.

Reduce the steps for meeting scheduling in Outlook® with a complete meeting room and resource scheduling solution – including scheduling online meetings with Lync

Integrating Resource Central with Lync eliminates the need to purchase third-party video conferencing and virtual meeting booking tools. This means you don’t have to book in-person meetings in Outlook® and then open up a different program to book virtual meetings. Integrating Lync with your Outlook® calendar also updates your Lync status automatically. If you have a meeting scheduled, for example, your Lync status will show as “In a meeting”, so your contacts know that you’re occupied.

Using Lync is proven to reduce operational costs because of its ease of use and implementation of VoIP. Lync eliminates the costs associated with traditional landline telephones and PBX switching systems. In businesses that have Lync, employees can collaborate, share desktops, and communicate with one another with greater ease. Lync minimizes the need for business travel by connecting teammates virtually. You can see up to five participants simultaneously in a virtual meeting held via Lync. Users can join a meeting on Lync with just a tap or click on their PC, tablet, or mobile device. Lync is available for PC, Mac, iOS, Android, and the Windows phone. Whether employees are in the office, on the road, or working remotely, the powerful combination of Lync and Resource Central allows them to stay connected and on the same page.

If you’d like to try using Resource Central and integrating it with Lync, contact us for a free trial or free online demo of Resource Central now.

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Sunday, 05 July 2020