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Meeting rooms are among your most important assets, and since real estate comes with an exorbitant price tag, it’s important to know how your workspace is being used. Evaluating and maximizing meeting room utilization is crucial to improving your company’s operational effectiveness and lowering real estate costs.
The key to utilizing workspace as optimally as possible lies in scheduling it in an efficient manner. Room scheduling software is a simple yet powerful tool that streamlines the booking process, eliminates its complexity, and saves you time. There’s more to resource booking than just meeting rooms, however. There are many resources that may be available to book in an organization, such as the following:
• Hot desks
• Catering and other extra services
• Audio/visual equipment
• Parking spots
Resource booking software allows you to book not only meeting rooms – it also allows you to schedule other resources of your choosing. For example, Brekke & Strand Akustikk AS, an Add-On Products customer in Norway, uses Resource Central resource booking software to schedule the use of measuring instruments. They also run reports on tool utilization because they need to ensure that after a certain number of hours in usage, preventive maintenance is performed on the tools.
Resource scheduling software brings all of your resources under control in one seamless system, so you can spend less time managing resources and more time working on tasks of higher priority. Using resource scheduling software to manage and optimize your resources also prevents the errors commonly associated with spreadsheets. Whether you’re scheduling equipment, meeting rooms, people or services, you’ll be able to keep track of all of them in one place.
If you place orders to service providers via resource scheduling software, requests are automatically forwarded to service providers. Service providers can view and print the order forms sent by meeting planners. If a meeting is canceled and the service is no longer needed, the cancelation is handled automatically. The same holds true for any scheduling changes made. The orders forms generated by the software are completely customizable, so organizations can adapt them to their particular needs.
Schedules constantly change, and resource booking software makes it easy to stay on top of shifting timelines. You can simply drag and drop bookings to move them around in your calendar. All changes are made in real-time, so everyone in your organization can stay on the same page.
Resource Central is a resource scheduling suite for Microsoft Outlook® and Exchange. The software helps you quickly find and reserve meeting rooms and any other resource, from parking spots to shared workspace. You can schedule resources across multiple locations. What’s more, the software comes with a reporting tool that you can use to measure how resources are being used. You can draw a wealth of information from these reports, using it to make better business decisions and maximize resource utilization.