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Meeting room booking systems are important tools that help companies manage their resources efficiently, streamline the resource booking process, and lower costs. When it comes to selecting a meeting room booking system, it can be difficult to know where to start and to wade through all of the marketing hype.
There are many different solutions to choose from and a number of factors that you have to evaluate in order to choose the right software and vendor. It requires significant effort and resources to find and implement resource booking software, so it’s important to take the time to find a reliable and scalable solution that will serve your company for years to come and achieve a strong Return on Investment (ROI).
Choose a reliable meeting room booking system vendor who for instance develop the product continuously and listens to your needs in the process
Evaluate various software vendors to learn more about their background. How long have they been in business? Avoid working with software vendors that haven’t been around for very long because you’ll be in a tough position if they suddenly go out of business. Furthermore, they probably have to work out a lot of kinks with their new product.
Does the software vendor have credibility and strong capabilities? Check whether they have relevant partner certifications. What companies use their products? Pay close attention to the vendor’s client portfolio. For example, if you are an enterprise, don’t select a software vendor that only serves small and medium-sized business (SMB) clients. How long have their clients been with them? Does the software itself have a good reputation for performance and reliability?
Additionally, consider whether the software vendor has made an ongoing effort to improve the software. Does the vendor try to fix bugs and make improvements to meet the needs of users? Do they encourage users to provide their feedback and input in order to aid in the software’s further development? If it seems like there is little to no ongoing development of the software, it should raise a red flag.
It’s also important to choose a software vendor with a strong customer support team that is knowledgeable, responsive, and available around the clock. Determine how the vendor will support you after the sale and how they will handle updates and upgrades.
Planning to expand your company with more offices? Ensure you choose a scalable meeting room booking system
As a business, your goals are to grow and increase profits. And as your company grows, so will your needs and expectations. The software you choose should be able to meet your current and future needs. Scalability is a software program’s ability to scale, or in other words, handle a growing amount of work or be enlarged to accommodate growth.
The last thing you want is to invest in a meeting room booking system, only to have to re-invest in a new one just a couple of years later. A scalable solution is “future proof” because it can easily be expanded to additional locations. This can be helpful if your company buys another company or opens more offices in new locations. That’s why it’s crucial to choose a scalable meeting room booking tool that can be upgraded to meet your evolving business needs. Furthermore, if you have office locations in different countries or plan to expand operations abroad in the future, it is advisable to choose a meeting room booking system that is available in multiple foreign languages to make the transition easier.
Resource Central is a reliable and scalable meeting room booking system for Outlook 365 and Microsoft Outlook® and Exchange. Using Resource Central helps reduce costs and frees up your staff to spend time on other tasks. With Resource Central, you can schedule meetings and all extra services such as catering in 2 minutes. Add-On Products, the creator of Resource Central, has been in business for over 10 years and has worked with companies around the world, including large, multinational corporations with offices in multiple locations and time zones. Resource Central is also available in 14 different languages. To give Resource Central a try, contact Add-On Products today to set up a free trial or free online demo.