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The True Cost of Meetings in Your Organization

The True Cost of Meetings in Your Organization

According to Atlassian, most employees attend 62 meetings each month. A Bain & Company study showed that one company’s weekly senior leadership meeting consumed 7,000 hours per year for the attendees and 300,000 hours companywide among subordinates in preparation and related meetings.

Meetings are necessary for doing business, but research suggests that up to half of the time spent in meetings is wasted and would be better spent on working toward business goals and satisfying customers’ needs. Time is money, and it’s important that companies manage this valuable asset as such.

There are various costs associated with holding meetings, including travel expenses, real estate costs, electricity, heating, employee and meeting participant salaries, and catering, to name a few. Atlassian estimates that the annual salary cost of unnecessary meetings is $37 billion among businesses in the United States. However, the unnecessary costs of meetings don’t only stem from the meetings themselves. The time spent planning and scheduling meetings is also significant.

According to a survey, professionals spend nearly five hours a week just scheduling meetings. The annual cost of this unproductive time spent planning meetings can be staggering. The more meetings your company has, the more potential there is for waste.


Save Time with Meeting Booking Software

Using a dedicated solution to meeting room booking can make meeting preparation a whole lot faster and easier. No longer will time be wasted looking for an available space that meets your requirements – information about a meeting room, including its capacity, amenities, and images, will be right at your fingertips if you use a meeting booking solution. You can also eliminate double bookings and other common meeting booking mistakes by automating meeting scheduling with software.

Meeting booking software manages resources efficiently, preventing overbooking and ensuring that existing resources are maximized. Using meeting booking software can significantly cut down on the time spent scheduling and preparing for meetings. The following are some of the features and benefits of meeting room software:

  • Provides quick overview of available meeting rooms
  • Search for and book available space, invite attendees, and order extra services using the same software
  • Manage resources more efficiently with the help of resource utilization reports
  • Reduce the time required to schedule meetings and events
  • Automatically generate service order forms for internal and external service providers
  • Handle cancellations automatically, sending cancellation notices to service providers and freeing up resources for others to use


The time you’ll save once you implement meeting booking software can instead be devoted to customer service, meeting business targets, marketing, R&D, and other activities that are crucial to your business’s success.


Find Out How Much Time and Money Your Company Can Save with Meeting Scheduling Software

Add-On Products’ Resource Central is meeting room booking software that leverages the power of Microsoft Outlook®. You’ll no longer need to play phone tag or send emails back and forth to invite attendees to meetings. You’ll be able to find available meeting rooms quickly, all the while ensuring that your meeting rooms are used to their maximum capacity. Resource Central has a user-friendly interface that eliminates the need for user training. Being able to get a quick overview of available meeting rooms also enables receptionists, meeting schedulers, and others to respond immediately to inquiries regarding availability.

Resource Central is an all-in-one tool that allows you to find and book an appropriate meeting room, invite attendees, and order extra services like catering in a quick and efficient manner. Contact Add-On Products today to schedule a free trial or free online demo.

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