In the age of COVID-19, having access to a desk booking app is more important than ever before. As companies gradually welcome employees back to the office, many of them are turning to hot desking. A desk booking app allows employees to find and book shared desks via their mobile devices.
Gone are the days of every employee having their own assigned desk. Now that many employees are working at home a few days a week and are only in the office sometimes, it doesn’t make sense for every employee to have their own desk. Employees can just book a workspace at the office when they need to, such as to collaborate with a colleague or have a quiet place to work away from distractions at home.
A desk booking app makes it easier for employees to find and book a desk in advance. This alleviates the feeling of uncertainty that comes with hot desking because employees can find a suitable desk before they arrive at the office. A desk booking app is also convenient because employees can make bookings while on the go and don’t need access to a computer to do so.
Using a desk booking app isn’t only convenient for workers—it’s also beneficial to employers because they can monitor and control workspace usage, make adjustments to workspace allocation as needed, and keep shared workspaces clean and sanitized. Desk booking apps have become an essential tool in today’s workplace.
A desk booking app can also help employers reduce real estate costs because it allows them to accommodate more employees with fewer dedicated workspaces. According to a survey of senior global real estate executives by CBRE, 73% would support office-based employees in balancing their time between the office, home, and “third places.” Examples of third places include coffee shops and coworking spaces.
If you’re new to hot desking or hoteling and are looking for a desk booking app to ease the transition, it’s important to choose an intuitive, easy-to-use app with an interactive floor plan. This makes it easier for employees to find and book a workspace. The app should sync with Microsoft Outlook®, Exchange, and 365 so that any bookings made via the app are instantly reflected in everyone’s Outlook calendars.
In addition to booking desks, a desk booking app should ideally give users the ability to book meeting rooms as well. This allows employees to use the same app to book both desks and conference rooms.
A desk booking app should also provide valuable insights into how desks and workspaces are used. By evaluating data about how workspaces are used, you can determine when the need for desks is highest, which spaces are booked the most often, and what the average booking time is. This helps you plan ahead and make data-driven decisions about office layout and real estate.
Giving your employees a quick, easy, and convenient way to book workspaces is crucial to facilitating a smooth transition back to the office.