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Benefits of Office 365: Outlook<sup>®</sup> and Other Microsoft Office Tools in the Cloud

Benefits of Office 365: Outlook® and Other Microsoft Office Tools in the Cloud

Did you know that Add-On Products’ meeting and resource booking software for Microsoft Outlook®, Resource Central; our team calendar software for Microsoft Outlook®, Exchange Central; and our digital meeting room sign software, Digital Sign Service, all support Office 365?

What is Office 365?

An increasing number of companies migrate to Office 365. Is your company considering following suit?

Office 365 is Software as a Service (SaaS) that brings together Microsoft’s various productivity tools and puts them in the cloud. Many of the trusted and familiar communication and collaboration solutions that we have come to rely on in the modern workplace are now available around the clock via Office 365, simplifying the way we work.

Using Office 365 boasts a number of benefits, including saving time, enhancing productivity, and reducing costs. Using the cloud to deliver Microsoft Office services also helps companies remain lean and competitive. Office 365 provides you with reliable and secure solutions at a lower cost than on-premises software. According to Forrester Research, Office 365 delivers an ROI of 321% with a payback period of two months for a mid-size organization. Office 365 improves productivity, provides IT personnel peace of mind, and reduces Total Cost of Ownership (TCO) compared to similar, on-premise solutions.

Before making the decision to migrate to Office 365, however, you need to consider both the pros and cons of doing so. This article solely focuses on the benefits of migrating to Office 365. It does not delve into the disadvantages of adopting a cloud solution, such as your data residing on Microsoft’s servers, the need to pay a recurring fee for the subscription, and limited access to configuration and customization options compared to on-premise solutions.

Privacy and Security

Office 365 offers built-in security services and features. Many security layers protect Office 365’s data centers. Office 365 also enables you to control various permissions and features, so you can tailor the program to meet your business’s needs. You can configure who in your organization has access and what they have access to. Microsoft promises a 99.9% guaranteed uptime and that you remain the sole owner of your data.

Updates and Upgrades

Get all of the features and functionalities of the latest versions of Microsoft’s products by using Office 365. Microsoft takes care of updates, upgrades, and patches for you, so you don’t need to worry about it. You get all the benefits of Microsoft Office’s tools without the hassle of maintaining them.

Implementing the same capabilities in-house would require you to have servers, network infrastructure, and IT personnel to manage, update, and maintain the software. What’s more, you’d still have to purchase and install the software. Freeing up your IT staff from updates, upgrades, and other basic IT tasks also gives them more time and energy to focus on business priorities.

Anytime, Anywhere Access

Office 365 can be accessed from anywhere. This gives you the ability to work when and where you choose. In today’s mobile, global, and flexible working environment, having access to tools that allow you to stay connected wherever you are is absolutely critical. You can respond to important requests immediately, no matter where you are located. Emails, important documents, calendars, and contacts are all at your fingertips. If you are on the road and don’t have access to Office, you can access Office 365 from a web browser.

High Rate of User Adoption

Users don’t need to learn how to use a new, complicated system if they have Office 365. There is no steep learning curve. If your company already uses the Microsoft Office suite, users will already be familiar with the way the services work. They will be transitioning to similar services, except that they are cloud-based.

Schedule Meetings and Access Group Calendars in the Cloud

Whether you decide in favor of Office 365 or not, our products such as Resource Central can help you streamline your workflows enabling you to save time and resources

Resource Central is the complete meeting room and resource scheduling solution for Microsoft Outlook® and Exchange, allowing you to schedule meetings and order additional services like catering. It includes a meeting and resource booking web app for smartphones and tablets, a visitor management system, and more. Add-On Products’ group calendar also supports Office 365, giving you access to a user-friendly overview of multiple calendars as well as time-saving planning tools, such as reporting systems, a drag-and-drop function, and direct bookings in team members’ calendars.

Resource Central and Exchange Central support Office 365 / Exchange Online, allowing you to streamline your workflow and thereby save time and resources. If you’d like to have the ability to book meeting rooms and resources and view shared team calendars via Office 365, sign up for a free trial or free online demo of our meeting booking software Resource Central and/or our shared team calendar software Exchange Central.

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