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5 Ways the Workspace App Helps Improve Meeting Room Management & Scheduling

Meetings are a ubiquitous part of working culture. In the US alone, there are about 11 million meetings held every single day, with employees sitting in about 62 meetings every month. The higher up you are on the corporate ladder, the more time you likely spend in meetings. 

With employees spending so much time in meetings, finding meeting rooms and scheduling meetings can be a challenge. The Workspace App is a meeting room booking system and workspace management tool that can help you be more productive by streamlining the meeting scheduling process. Here are 5 ways the workspace app can help improve meeting scheduling.

 1. Schedule meetings from your mobile device

 Anytime, anywhere scheduling while on the go has become a reality with the Workspace App. Employees can schedule meetings and book workspaces from their mobile device. This is especially helpful when you have a lot of employees working at home or traveling frequently. When employees have the app on their phone, it’s easier for them to plan ahead and give everyone advance notice of upcoming meetings.


2. Find the right meeting room or workspace

 With the Workspace App, you can view floor plans to find available workspaces, meeting rooms, and hot desks that meet your needs. The visual aid makes it a lot quicker and easier to find an appropriate workspace. Floor plans are color coded, so you can quickly determine at a glance which workspaces are available and which ones are occupied.


3. View information about capacity, equipment, and amenities in each meeting room 

If you need access to audiovisual equipment for your meeting or you want to be sure that the meeting room you select has enough space for the number of attendees expected, you can easily determine that information with the Workspace App. Information about meeting room capacity and equipment is readily available.


4. View real-time booking information 

The Workspace App syncs with Microsoft Outlook®, Exchange, and 365, so you can be sure that the meeting room information and colleague schedules you’re viewing are fully up-to-date. This helps to eliminate errors like double bookings. The app also simplifies meeting planning because you can schedule meetings, invite attendees, and book workspaces through a single platform.


5. Enjoy touch-free booking 

Organizations slowly returning to the office during COVID-19 can add QR codes to all of their resources, such as meeting rooms and hot desks. When employees are in the office, they can use their mobile devices to scan the QR codes and book resources on the spot immediately or for the future. Users have the option to add hot desk bookings to their calendar or they can leave them off, so they don’t appear as occupied during that time to others viewing their calendar.


Implement a Mobile Meeting Room Management System

Scheduling and rescheduling meetings, finding meeting rooms and workspaces, ordering services, and booking hot desks can be a hassle, especially when your workforce is following a flexible schedule or working remotely at least part-time. The Workspace App helps you schedule meetings with just a few taps on your mobile device and it syncs with Outlook, Exchange, and 365. This provides a seamless scheduling experience that enhances productivity and reduces the risk of booking errors. 

To learn more about the Workspace App or to schedule a free trial or free online demo, contact Add-On Products today! 


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