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Read more about the benefits of meeting room and resource scheduling.

How to Prevent Double Bookings in Microsoft Outlook

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Prevent Double Booking Office 365 If you use Microsoft Outlook® to book meeting rooms, you’ve undoubtedly encountered the frustrating experience of double bookings. Not only can double bookings leave you without a meeting room when you need it, you could also end up with equipment, catering, and other extra services that you will no longer be able to use. Additionally, double bookings create a poor impression among clients or business partners who have come to meet with you at your facility. Productivity is lost as you shuffle to find an available meeting room at the last minute due to a double booking. Why do Double Bookings Happen? Imagine settling into a meeting room because you’re about to initiate a huddle with your team and

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  • Double bookings are frustrating, but some simple fixes can eliminate the problem.
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Save Time and Enhance Productivity with the Assistant Organizer

BLOG__Save-Time-and-Enhance-Productivity-with-the-Assistant-OrganizerHave your assistant organize catering for your meetings with Assistant Organizer.

In recent years, companies have been under pressure to cut overhead costs and lower head counts. As a result, the number of executive assistants has decreased at many corporations. This is an unfortunate trend, considering that executive assistants make significant contributions to the productivity of an organization.   The return on investment for executive assistants is substantial, especially at senior levels. From ensuring that meetings start on time, to prepping for meetings, to keeping projects on track, executive assistants help to filter distractions and save executives time. The best executive assistants save executives several hours each week by freeing them up from answering emails and handling other tasks that take away from their ability to guide the organization’s agenda.   How Technology Can Help

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  • Have your assistant organize catering for your meetings with Assistant Organizer to enhance productivity when scheduling meetings and booking resources.
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How to Incorporate Meeting Room Management Into Your Facility Management Strategy

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An effective facility management strategy consists of more than just registering buildings and asset data. It also aims to increase efficiency in facility processes. An integral yet frequently overlooked aspect of facilities management is meeting room and resource management. Meeting rooms and conference rooms are essential in every office. Though the way meetings are carried out and their purposes may differ from one company to another, most organizations share similar frustrations about double bookings, the lack of meeting rooms, and poor management of meeting rooms and resources.   Meeting room management is vital to the success of your facility because it can make or break the impression visitors and clients get. Effective meeting room and resource management processes also help to enhance productivity, collaboration, and efficiency among staff.

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  • Incorporate meeting room management into your facility management strategy to help enhance productivity, collaboration, and efficiency among staff.
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How to Read a Room Before a Meeting Starts

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To have a successful meeting, it’s important to understand the words being spoken, as well as comprehend tacit, underlying feelings and interactions. You have to know how to pick up on subtle cues and assess the unspoken feelings meeting participants are having. You also need to be able to gauge how people are responding to you and adjust your communications accordingly.  In order to read between the lines, it’s critical to understand people and what they want and don’t want. This helps to build trust between you and your team. Some people find it easy to read a room and assess what people are thinking and feeling, but for others it is a challenge. The good news is that this skill can be learned and practiced. Below are

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  • Reading a room before a meeting starts is a tool that can help you have a more productive meeting. Get tips on how to practice this skill.
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Meeting Check-Ins: What They Are and How They Could Benefit Your Organization

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How do you start your meetings? Do you engage meeting participants from the start? The reason why a lot of employees groan when they find out they have to attend another meeting is because they see it as a waste of time. If you want your meetings to be productive, engaging, and well received, it’s important to start off your meetings right because it sets the tone for the rest of the meeting. A great way to open every meeting is with a check-in.  A check-in consists of asking meeting participants a question or set of questions at the beginning of the meeting. A check-in could be as simple as going around the table to ask everyone how they are feeling. Alternatively, you could also ask

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  • How do you start your meetings to engage participants? Get tips on meeting check-ins and how they could benefit your organization.
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