The Phases of Visitor Management Your company’s reception area is the gateway to your office. Visitors to your office come in different shapes and sizes. They could be anyone from potential new hires coming in for an interview, to important clients. Regardless of the types of visitors you’re expecting, it’s important to process them quickly and efficiently while giving them a warm welcome.    Visitor management consists of a few different phases: before the visit, the moment the visitor arrives, their stay, and the moment they leave. It’s important to carefully consider each phase of this process when receiving guests.   Inform Visitors Before Their Arrival   Arm your visitors with plenty of information about the visit before they arrive. For example, you could provide them

Organizations hold more than 3 billion meetings each year. Executives spend nearly half of their time at work in meetings. While meetings can be instrumental in helping an organization make informed decisions and improve collaboration, they can also be a waste of time if you don’t plan them thoughtfully.   A great way to breathe new life into your meetings is by applying design thinking. Design thinking is a concept that originated at Stanford’s d.school and was popularized by the founder of IDEO, David Kelly. The design thinking methodology is typically used to create innovative products and services as well as solve complex problems. It is an ideation method used by designers but it can also be applied to other areas.   By applying design thinking

Now you can simplify meeting room and hot desk booking with the Workspace App by Add-On Products. This tool lets your employees determine workspace availability, make room reservations, and adjust or cancel bookings. The floor map feature boasts interactive floor plans that are based on your organization’s layout.    Using the Workspace Booking App is an effortless and easy way to help make your workplace more efficient. Employees no longer have to rely on an office admin to book meeting spaces or find and book available hot desks for them. Through the Workspace app’s user-friendly interface, employees can reserve conference rooms, hot desks, and other resources in your Microsoft 365 environment. Not only is this quick and convenient for employees, it also enables your organization

What is Hot Desking? Hot desking is a desk sharing trend that arose around the 1990s. In offices with hot-desking, workers take whatever desk is available, instead of having one assigned space.  In the modern workplace, agility is crucial. Businesses are constantly looking for ways to support flexibility and foster teamwork and innovation. While the practice of hot desk booking has been around for the past 20 years or so, it didn’t become commonplace until recent years. Hot desking can cut the costs of running an office by up to 30%, so it’s a popular choice among employers. Hot desking offers benefits for employees, too. Below are the top 5 benefits of hot desking for companies and employees.   1. Increase collaboration

If you book meetings and resources at your office, double bookings might be a frequent and frustrating occurrence. Double bookings occur when two people book the same conference room at the same time. It can be a challenge to keep calendars and systems up-to-date to avoid double bookings.  While no one intends for double bookings to happen, they can lead to lost productivity. Sometimes, it feels like you can do everything right and still find someone else in the conference room you booked at the time of your meeting. Fortunately, there are meeting and resource booking solutions available that can help you streamline meeting booking and prevent booking mistakes.  Meeting room management is important because its effectiveness has a direct impact on your company’s overall performance