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Read more about the benefits of meeting room and resource scheduling.

5 Benefits of Hot Desking for Companies and Employees

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What is Hot Desking? Hot desking is a desk sharing trend that arose around the 1990s. In offices with hot-desking, workers take whatever desk is available, instead of having one assigned space.  In the modern workplace, agility is crucial. Businesses are constantly looking for ways to support flexibility and foster teamwork and innovation. While the practice of hot desk booking has been around for the past 20 years or so, it didn’t become commonplace until recent years. Hot desking can cut the costs of running an office by up to 30%, so it’s a popular choice among employers. Hot desking offers benefits for employees, too. Below are the top 5 benefits of hot desking for companies and employees.   1. Increase collaboration

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  • Recently hot desking has become more commonplace as businesses are constantly looking for ways to support flexibility.
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How to Avoid Double Bookings and Make Informed Decisions with Resource Scheduling Software

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If you book meetings and resources at your office, double bookings might be a frequent and frustrating occurrence. Double bookings occur when two people book the same conference room at the same time. It can be a challenge to keep calendars and systems up-to-date to avoid double bookings.  While no one intends for double bookings to happen, they can lead to lost productivity. Sometimes, it feels like you can do everything right and still find someone else in the conference room you booked at the time of your meeting. Fortunately, there are meeting and resource booking solutions available that can help you streamline meeting booking and prevent booking mistakes.  Meeting room management is important because its effectiveness has a direct impact on your company’s overall performance

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  • With resource scheduling software in place, you can ensure that users are able to view and book available meeting rooms and order extra services like catering
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How to Reduce Meeting Room No-Shows

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Meeting room no-shows aren’t just an inconvenience – they can also be costly for your organization if you don’t keep them under control. A report from 2009 by Herman Miller showed that meetings cost companies between $30 million and $100 million per year. Studies show that an average of 40% of meetings are no-shows.  Meeting room no-shows take place when someone books a meeting and then cancels it but doesn’t cancel the room booking. As a result, unoccupied meeting rooms appear as reserved in the meeting booking system. Other employees who are looking for a meeting room may not find one available. A quick stroll around the office would lead them to determine that there are plenty of unused meeting rooms, yet none of them can be booked.

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  • Using resource scheduling software can prevent no-shows from occurring because when you cancel a meeting, the meeting room is immediately freed up for others to use
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A Better Solution to Booking Recurring Meetings with Conflicting Instances

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Avoid Getting Your Recurring Meeting Series Declined Every Time There’s nothing more frustrating than booking a recurring meeting series, only to have the request declined due to just one or a few conflicting instances in the meeting room. Thanks to our meeting room booking software it’s now possible to know if all meeting rooms are available for all recurring meetings.   Even if a meeting room is not available on all the requested dates of a meeting, you can still book the room for the available occurrences. When you try to book a new meeting room, the conflicting dates will all be listed and viewable at a glance. The order form will show the approved dates for booking the meeting room, so you can still book catering to

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  • It's frustrating to book a recurring meeting series if the request is declined due to a few conflicting instances in the meeting room.
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Knowing When to Speak Up in a Meeting and When to Keep to Yourself

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At an organization, your leadership potential and capabilities will be judged by your ability to contribute in meetings. Your participation in meetings and the things you say off the cuff are more important than what you say in a prepared speech or presentation because it is what you do every day. Speaking up in a meeting can help you move up in your career, while holding back can hurt it. Don’t wait till others ask you to contribute to say something. Speak up if you have something to say. But there are also times when you should stay quiet. Here are some tips to help you speak—or not speak—in your next meeting.     When Speaking Up in a Meeting Challenge Yourself

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2814 Hits