If your business is like most, you probably receive a number of visitors on a daily basis. It can be challenging to manage visitor appointments and keep a record of all visitors at your facility if you’re relying solely on paper logs and manual processes. Implementing a visitor management system can help you record information about visitors and manage the flow of incoming and outgoing visitors, both planned and unplanned. A visitor management system helps you warmly welcome guests, contributing to customer satisfaction. Effective visitor management also creates a workplace environment that feels safe to employees, which enhances their success and productivity. The following are some best practices for visitor management to keep in mind.   1. Establish and maintain a visitor management

In the modern workplace, agility is crucial. Businesses are constantly looking for ways to support flexibility and foster teamwork and innovation. While the practice of hot desking has been around for the past 20 years or so, it didn’t become commonplace till recent years. Hot desking can cut the costs of running an office by up to 30%, so it’s a popular choice among employers. Hot desking offers benefits for employees, too. Below are the top 5 benefits of hot desking for companies and employees.   1. Increase collaboration  Hot desking encourages people to move around the office, and this leads employees to talk to team members they normally wouldn’t interact with. It allows staff from different parts of the office to collaborate on

Since the release of Resource Central 4.0 Service Release 2 back in 2017, the Resource Finder has a feature called multiroom ordering. As its name suggests, this feature allows users to book multiple rooms and order catering and other services for each resource in just one step. Each selected room has its own tab containing an order form.  The multiroom ordering feature is excellent to use when you need to book multiple meeting rooms for an event or meeting. For example, the feature comes in handy when you need to book a videoconference between meeting rooms in two different locations. The multiroom ordering feature allows you to order catering in both locations without having to involve others in the process. The order form conveniently pops up inside

From meetings that go on and on with no end in sight, to meetings where participants are playing with their smartphones and wondering why they are even there, meetings take up a good chunk of your workday but they often feel like a waste of time. Most organizations depend on meetings to accomplish tasks and achieve team success. But are meetings at your organization the most effective and efficient that they can be? Chances are, they aren’t. Managers and senior leaders typically spend over half their time at work in meetings, but studies have shown that 25-50% of meeting time is wasted.  The biggest problems in an organization, including the issue of pointless and ineffective meetings, seem to arise when there is a lack of shared understanding.

Not all resource booking and meeting management software will meet the needs of your company. That’s why it’s important to do a proof of concept (POC) in order to determine how software will function in your organization.  A proof of concept, also known as a proof of principle, is a partial solution that involves a small number of users. The objective of a POC is to determine whether software satisfies certain requirements and to test the vendor’s claims. It entails setting up the software in-house to run on your machines and in your environment to ensure that it functions as expected. It’s no different from taking a car for a test drive before you buy it. Here are 5 steps to performing a successful proof of concept.