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Read more about the benefits of meeting room and resource scheduling.

The Importance of Visitor Management: Protecting Your Business and Improving Customer Service

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Your company’s reception area is the gateway to your office. Visitors to your office come in different shapes and sizes. They could be anyone from potential new hires coming in for an interview, to important clients. Regardless of the types of visitors you’re expecting, it’s important to process them quickly and efficiently while giving them a warm welcome.    Visitor management consists of a few different phases: before the visit, the moment the visitor arrives, their stay, and the moment they leave. It’s important to carefully consider each phase of this process when receiving guests.   Inform Visitors Prior to Their Arrival   Arm your visitors with plenty of information about the visit before they arrive. For example, you could provide them instructions on

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  • Visitor management consists of different phases. It’s important to carefully consider each phase of this process when receiving guests.
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5 Best Practices for Visitor Management

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If your business is like most, you probably receive a number of visitors on a daily basis. It can be challenging to manage visitor appointments and keep a record of all visitors at your facility if you’re relying solely on paper logs and manual processes. Implementing a visitor management system can help you record information about visitors and manage the flow of incoming and outgoing visitors, both planned and unplanned. A visitor management system helps you warmly welcome guests, contributing to customer satisfaction. Effective visitor management also creates a workplace environment that feels safe to employees, which enhances their success and productivity. The following are some best practices for visitor management to keep in mind.   1. Establish and maintain a visitor management policy Establish a

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  • Best visitor management practices like establishing and maintaining a policy as well as implementing a user-friendly system can improve both security and efficiency.
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Pre-Register External Visitors for Meetings with Microsoft Outlook® and Exchange

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Our world has become increasingly technology-driven, but the power of meetings cannot be denied, even in the digital age. While emails and social media interactions can be a powerful way to communicate with people across distances, videoconferences and face-to-face meetings are the most effective at building trust and long-term partnerships. Meetings are effective business facilitators, but many people are not fond of them, not only because they take a lot of time to carry out, but also because they are a hassle to schedule.   From finding the right sized meeting room and checking its availability, to gathering the necessary equipment and inviting attendees, scheduling meetings can be time-consuming. Meetings can be especially tough to schedule when there are many participants involved, even more so if they

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  • Easily schedule meetings and invite internal and external attendees even over multiple locations. The My Visitors tool can assist in easily inviting external guests fast.
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Visitor Management Solutions That Make Receptionists–And Visitors–Happy

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Your reception area is literally and figuratively the doorway to your business. Clients and visitors form their first impression of your company when they enter your reception area, and first impressions can be hard to shake. From the way you greet visitors to how the whole visitor registration process is handled, your reception area’s workflow, or lack thereof, can make or break your reputation. Visitor management software helps to streamline the process of welcoming and registering visitors, so receptionists can focus on offering friendly, helpful service.  Receptionists are often responsible for a number of different tasks in the office, from answering phones and emails to checking the mail and putting out fires of all kinds. Greeting and registering visitors is one of many important tasks that receptionists

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  • The way you welcome and register visitors and clients can help them form a positive first impression of your company when they enter your reception area.
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Creating a Healthy Food Environment at Your Worksite with Nutritional Menu Items

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People spent a lot of their time at work and therefore get most of their food away from home and at worksite food service venues. Having healthy food available and providing detailed nutritional information helps employees make healthier food choices. If healthy food is not available or if the food is not clearly labeled with nutritional information, people may end up consuming foods that are higher in calories and lower in nutritional value. To aid in creating healthier food environments and shaping better food choices, legislation in the EU and the US is requiring worksite canteens and catering service providers to provide employees with nutritional information about each of their menu items.   Menu labeling is the practice of providing information about calories, fat, sodium, and other

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  • Having healthy food available and providing detailed nutritional information helps employees make healthier food choices.
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