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Read more about the benefits of meeting room and resource scheduling.

Free Up Time for Revenue-Generating Tasks with an Outlook® Room Booking System

Free Up Time for Revenue-Generating Tasks with an Outlook<sup>®</sup> Room Booking System

It’s no secret that excessive business meetings can waste time and hurt productivity, but less attention is paid to how much time organizations waste on the process of booking those meetings. According to a survey of 1,500 managers and administrative staff members at companies in Europe and the US, businesses waste approximately 4.8 hours per week scheduling meetings. This amounts to six weeks spent scheduling meetings each year. That wasted time could be used to provide better customer service or perform other revenue-generating tasks. Many companies continue to rely on outdated methods to coordinate meetings, such as phone calls and emails. This back-and-forth communication is tedious. Without a streamlined booking system, it is also time-consuming to determine which meeting rooms are available and to check the availability of

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  • Let an Outlook® room booking system replace manual meeting planning and focus on revenue generating job tasks instead
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Guest Registration Outlook®: Do You Know Who’s in Your Building Right Now?

Guest Registration Outlook<sup>®</sup>: Do You Know Who’s in Your Building Right Now?

Many companies still have their visitors sign into a paper guestbook in the reception area. For safety reasons, however, a growing number of organizations are using electronic visitor management systems to automate the sign-in process and control and monitor guest access. An electronic visitor management system, such as a tool that allows for guest registration through Outlook®, can help you manage all incoming and outgoing visitor traffic and make the visitor sign-in process more efficient. Visitors are screened using a computer rather than a sign-in sheet or guestbook. Electronic visitor management systems allow you to check-in, badge, and register visitors that enter your building. A receptionist can gather information from guests, check their photo IDs to verify their identity, and provide them with high-quality visitor badges in

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  • Instead of a paper guestbook, you can use Microsoft Outlook® to register your guests
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Infographic: How Does Meeting Room Booking Software Save Your Company Time and Money?

Infographic: How Does Meeting Room Booking Software Save Your Company Time and Money?

Without meeting room booking software, scheduling meetings can be a complex and time-consuming task for many companies. Meeting room booking software reduces administrative time, enhances productivity, maximizes meeting resources and facilities, and achieves a significant Return on Investment (ROI). Streamline your Work Process and Reduce Real-Estate Costs In the case of replacing manual meeting booking processes or disparate IT systems with one complete solution, time is money. Meeting room booking software significantly reduces time spent on meeting planning by allowing companies to manage the entire booking process in one system. Meeting organizers can for instance book a meeting room and order additional services such as catering in one step. Also, both internal and external service providers have access to a complete order workflow. Meeting room booking

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  • View our infographic for an easy overview of how much time and money organizations can save with meeting room booking software
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5 Ways to Reduce Real Estate Expenses with Meeting Room Management Software

5 Ways to Reduce Real Estate Expenses with Meeting Room Management Software

Looking to reduce real estate costs? Real estate is one of the largest recurring expenses for companies after personnel. The first steps in reducing real estate expenses are to track, measure, and analyze exactly how your current space is being used. After all, you can’t manage what you don’t measure. Meeting room management software is helpful to businesses that want to optimize space utilization and cut real estate expenses because it gives them an accurate picture of space utilization and enables them to determine whether they have too much space or the right kind of space. Below are 5 ways that meeting room management software can help you identify and take advantage of opportunities for real estate cost savings. 1. Use shared workspace Hoteling

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  • Use meeting room management software to avoid having underutilized meeting rooms
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The Benefits of Evaluating Software with a Proof of Concept Before Purchase

The Benefits of Evaluating Software with a Proof of Concept Before Purchase

Selecting software is one of the most difficult decisions that an organization can undertake. While downloading a free trial or signing up for an online demo can be a helpful way to evaluate software, completing a proof of concept (POC) may be an appropriate next step in some instances. A proof of concept is a product demo that allows you to test a solution thoroughly prior to purchasing it. Implementing a proof of concept involves bringing the software in-house to ensure that it works in your environment and functions in the proposed manner. A proof of concept enables you to determine whether a solution is appropriate for your organization’s needs and goals. You can see and experience the core functionality of the software as well as determine

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  • Use a proof of concept to present the benefits of new software to your management
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