Conference rooms have long been and will continue to be an important part of the modern workplace. When people need a place to meet privately or discuss important topics as a group, conference rooms provide a place where they can close the door behind them and get down to business.  As with most things in the office, there are unwritten rules around how to behave when booking and using conference rooms and other shared workspaces. While it goes without saying that you should clean up after yourself after you’re done using a conference room by picking up coffee cups and papers before you leave, there are a host of other faux pas you should avoid committing to mind your conference room manners and stay in the good

If you’re in the market for meeting scheduling software, you’re probably evaluating and comparing a number of different systems that seem nearly identical. Most meeting room booking systems are designed to streamline the process of booking meetings, finding meeting rooms, and inviting attendees, so they offer similar features and functions and it can be tough to differentiate them. Below is a checklist of important features to look for when selecting meeting scheduling software.   Software-as-a-Service (SaaS) Solution  Traditional, on-premises software is costly to maintain and challenging to upgrade. A growing number of organizations are switching to cloud-based SaaS solutions because they are affordable, scalable, and easy to maintain and use. Ongoing maintenance and upgrades are included in the monthly cost and you only have

Meeting room names are important. They embody your company’s identity, values, and culture. If you’re not picking out creative names for your company meeting rooms, you’re missing out on a valuable opportunity to show off your company’s culture and personality. Interesting meeting room names have the potential to make meetings more fun for clients while boosting employee morale. Creative meeting room names may even enhance creativity during collaborative brainstorming sessions. It’s important to pick meeting room names that resonate with the people that will be using those meeting rooms. Employees, clients, and prospects are invited to meetings in your meeting rooms, so the names of the rooms will impact how they think and feel about your company.  Having unique meeting room names is also beneficial because

The Phases of Visitor Management Your company’s reception area is the gateway to your office. Visitors to your office come in different shapes and sizes. They could be anyone from potential new hires coming in for an interview, to important clients. Regardless of the types of visitors you’re expecting, it’s important to process them quickly and efficiently while giving them a warm welcome.    Visitor management consists of a few different phases: before the visit, the moment the visitor arrives, their stay, and the moment they leave. It’s important to carefully consider each phase of this process when receiving guests.   Inform Visitors Before Their Arrival   Arm your visitors with plenty of information about the visit before they arrive. For example, you could provide them

If you book meetings and resources at your office, double bookings might be a frequent and frustrating occurrence. Double bookings occur when two people book the same conference room at the same time. It can be a challenge to keep calendars and systems up-to-date to avoid double bookings.  While no one intends for double bookings to happen, they can lead to lost productivity. Sometimes, it feels like you can do everything right and still find someone else in the conference room you booked at the time of your meeting. Fortunately, there are meeting and resource booking solutions available that can help you streamline meeting booking and prevent booking mistakes.  Meeting room management is important because its effectiveness has a direct impact on your company’s overall performance