Best Visitor Management Practices It can be challenging to manage visitor appointments and keep a record of all visitors at your facility if you’re relying solely on paper logs and manual processes. Implementing a visitor management solution can help you record information about visitors and manage the flow of incoming and outgoing visitors, both planned and unplanned. A visitor management system helps you warmly welcome guests, contributing to customer satisfaction. Effective visitor management also creates a workplace environment that feels safe to employees, which enhances their success and productivity. The following are some best practices for visitor management to keep in mind. 1. Establish and maintain a visitor management policy Establish a visitor management policy that helps to maintain your facility’s security and

Avoid Getting Your Recurring Meeting Series Declined Every Time There’s nothing more frustrating than booking a recurring meeting series, only to have the request declined due to just one or a few conflicting instances in the meeting room. Thanks to our meeting room booking software it’s now possible to know if all meeting rooms are available for all recurring meetings.   Even if a meeting room is not available on all the requested dates of a meeting, you can still book the room for the available occurrences. When you try to book a new meeting room, the conflicting dates will all be listed and viewable at a glance. The order form will show the approved dates for booking the meeting room, so you can still book catering to

Use the Right Services and Tools As much as they are abhorred, meetings are vital to management and communication in the workplace. Properly planned and run meetings save time, boost motivation, increase productivity, solve problems, and help achieve buy-in. If you’re a middle manager, you probably spend about 35% of your time in meetings. Make that 50% if you’re in upper management. Considering how much time we spend in meetings at work, it’s important to make the most out of this time by properly planning, preparing for, and running meetings. One important aspect of running a meeting is using the right services and tools.   Must-Have Audiovisual Products for Your Conference Rooms One of the most embarrassing things that can happen is

The Benefits of a Shared Calendar Studies have shown that properly managed telecommuters are more productive than full-time, in-office workers, and a key tool that enables companies to effectively manage remote workers and coordinate team projects is a web-based team calendar. A team calendar software for Microsoft Outlook^® keeps remote workers and employees who are frequently on the road connected to your company. It offers a centralized way to set up meetings and projects. A group calendar can be viewed 24/7 from any web-enabled device. Project managers, consultants, salespeople, and other employees can access their team calendar when they are out of the office visiting clients or attending to other matters. They can use the group calendar to keep track of meetings, conference calls, and project deadlines.

The Right Resources at the Right Time Project management is all about managing tasks, timelines, and resources carefully. The discipline of project management has gained popularity in the last few decades due to its effectiveness in helping organizations complete tasks and successfully execute projects in a timely fashion. Although there are many things involved in planning and executing a project, time and resource management are critical to completing a project successfully. The word, “resources,” refers to all resources required for a project, including human resources, financial resources, meeting rooms, equipment, and more. Resource allocation involves planning all of the resources required for a project so that you only utilize the resources required and you can ensure that the resources you need are available when you need