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10 Ways to Save Time with Meeting Room Software

10 Ways to Save Time with Meeting Room Software

Too often, team leaders, project managers, and other staff members spend far too much time planning and scheduling meetings. It might just seem like a few minutes here and there, but it really adds up over time. Many businesses are yet to install meeting room software and still rely on outdated, manual methods for booking meetings. Not only is this time-consuming, it increases the risk of scheduling errors, especially considering that a good portion of business meetings end up being rescheduled or cancelled. Schedule meetings with meeting room software Before a single meeting participant is even sitting in a conference room, someone has spent approximately 8-9 minutes booking the room and ordering catering and other services, not to mention playing phone tag, sending out emails to

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  • Meeting room software virtually eliminates scheduling errors and can cut down meeting booking time, including the ordering of associated services, to just 2 minutes
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How to Transition from Meeting Booking in Lotus Notes to Meeting Booking in Outlook®

How to Transition from Meeting Booking in Lotus Notes to Meeting Booking in Outlook<sup>®</sup>

Both IBM Notes and Microsoft Outlook® are well-known email applications in the business world. Neither platform is merely an email system, however. Both IBM Notes and Outlook® are used for a number of different purposes, including calendaring and meeting room booking. IBM Notes, formerly known as Lotus Notes, was a mainstay among enterprises back in the 90s. However, Microsoft Outlook®’s larger user base, flexible features, cost savings, and ease of use have led a growing number of organizations to switch from the Notes platform to Outlook®. According to a survey conducted by SalesForce in December 2012, 70.3% of Notes users were considering replacing Notes, the majority within a year. Notes is widely considered to be outdated and cumbersome. What’s more, Notes users often complain of incompatibility issues with

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  • Resource Central streamlines meeting booking in Outlook®, allowing you to schedule meetings and order all extra services in just 2 minutes
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3 Ways to Offer Visitors a Well-Prepared Welcome with a Visitor Management System

3 Ways to Offer Visitors a Well-Prepared Welcome with a Visitor Management System

Receptionists are usually the first point of contact for clients and visitors, so it is crucial that they make a good first impression. However, receptionists are also busy people who juggle varying demands at once. It is difficult for them to make phone calls or send emails back and forth every time visitors arrive, all the while trying to offer good customer service. From taking a long time to check visitors in and out to forgetting people’s names, many problems could arise that affect your company’s image in the eyes of visitors. Fortunately, gone are the days of asking visitors to enter their information into paper log books and adhering to slow, error-prone visitor check-in processes. Visitor management software streamlines visitor registration by enabling you to sign visitors

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  • Welcome visitors with a visitor management system
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Customer Service Tips: Do You Say “Hello” to Your Visitors?

Customer Service Tips: Do You Say “Hello” to Your Visitors?

You only have a few seconds to capture a customer’s attention. Why not say “hello” to your visitors, make them feel welcome, and keep them informed with digital signage? Whether at a hotel, bank, retail store, healthcare facility, or any other type of company, digital signs greet customers with personalized messages and create a powerful first impression. Digital signage allows you to connect with visitors wherever they go and improve customer service. Digital signs are designed to replace traditional, static signs, such as billboards, bulletin boards, and printed materials. They can be used to display dynamic, eye-catching content that engages passerby in an interactive, memorable way. You can also align the look and feel of your digital signs with your company’s brand identity in order to strengthen corporate

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  • Liven up your receptionist area with digital signage.
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Sustainability Advice: Go Green With Meeting Room Management

Sustainability Advice: Go Green With Meeting Room Management

Because of growing concerns about environmental sustainability, going green has become a top priority for many individuals and companies. While sitting in an office, it may be difficult to visualize how activities in the workplace impact the environment. However, decisions we make at work on a daily basis can contribute to major environmental problems like global warming, deforestation, and pollution. Your company’s carbon footprint is the amount of carbon dioxide and other greenhouse gases that your operations produce. One area where many companies can reduce their carbon footprint is meeting room management. Organizations that rely on antiquated booking processes often don’t use their meeting rooms and other resources as efficiently as they could. For example, meeting rooms may be left empty, or unwanted services like catering may be

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  • Going green with meeting room management isn’t just good for the environment – it’s also good for your corporate image and bottom line
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