4 Ways the Workspace App Helps Improve Workspace Management & Scheduling
12 Nov 2020
Most companies have several different types of Workspaces which are utilized daily by their staff. With today’s level of cost on real estate, it is vital to utilize these in the most cost-effective way.
Typical workspace types are usually defined as meeting rooms, huddle rooms, general meeting spaces, and hot desks. In the following, we will try to cover some of these types.
Meetings are a ubiquitous part of working culture. In the US alone, there are about 11 million meetings held every single day, with employees sitting in about 62 meetings every month. The higher up you are on the corporate ladder, the more time you likely spend in meetings.
With employees spending so much time in meetings, finding meeting rooms or desks and scheduling these can be a challenge. Our Workspace App is a meeting room booking system and workspace management tool that is based on Microsoft Outlook®, Exchange, and 365 information that can help you be more productive by streamlining the resource booking process. Here are 4 ways our workspace app can help enhance your productivity.
1. Book meeting rooms from your mobile device
Anytime, anywhere scheduling while on the go has become a reality with our Workspace Booking App. Employees can book meeting rooms and workspaces from their mobile device. This is especially helpful when you have a lot of employees working at home or traveling frequently. When employees have the app on their phone, it’s easier for them to plan ahead and book workspaces and meeting rooms before they arrive at the office. They can give attendees advance notice of any upcoming meetings by sending them meeting requests through their Microsoft Outlook® Calendar.
2. Find the right meeting room or workspace
With our Workspace App, you can view floor plans to find available workspaces, meeting rooms, and hot desks that meet your needs. The visual aid makes it a lot quicker and easier to find an appropriate workspace. Floor plans are color coded, so you can quickly determine at a glance which workspaces are available and which ones are occupied.
3. View real-time booking information
Our Workspace App is purely based on Microsoft Outlook®, Exchange, and 365 information, so you can be sure that the meeting room and resource information you’re viewing is fully up-to-date when you search for a desk near your team or a meeting room for your next meeting. This helps to eliminate errors like double bookings. The app also simplifies planning your day because you can book meetings and workspaces through a single platform.
4. Enjoy touch-free booking
Organizations slowly returning to the office during COVID-19 can add QR codes to all of their resources, such as meeting rooms and hot desks. When employees are in the office, they can use their mobile devices to scan the QR codes and book resources on the spot immediately or for the future. Users have the option to add hot desk bookings to their personal calendar or they can leave them off, so they don’t appear as occupied during that time to others viewing their calendar.
Implement a Mobile Meeting Room Management System
Finding and booking meeting rooms and hot desks at the office can be a hassle, especially when you’re following a flexible schedule or working remotely at least part-time. Our Workspace App helps you book meeting rooms and workspaces with just a few taps of your mobile device and it based on Outlook, Exchange, and 365 information. This provides a seamless scheduling experience that enhances productivity and reduces the risk of booking errors.